Sales Support Administrative Coordinator

Modern Office Methods•Cincinnati, OH

6d•Onsite

About The Position

The Sales Support Coordinator provides critical administrative and operational support to a team of outside sales executives. This role is responsible for ensuring sales opportunities move efficiently from proposal through final processing by managing documentation, verifying accuracy, and coordinating across internal teams. This position operates in a fast-paced, high-volume environment, supporting multiple sales representatives simultaneously and balancing competing priorities to meet tight deadlines.

Requirements

Associate’s or Bachelor’sdegree, or equivalent relevant work experience
Proficiencyin Microsoft Office (especially Excel)
Current and valid driver’s license.

Nice To Haves

2+ years of experience in an administrative, sales support, or coordination role
Experience working in a fast-paced, high-volume environment

Responsibilities

Support approximately 10 sales representatives by managing the administrative and documentation process for deals from pre-salesthrough final order processing.
Prioritize and manage multiple urgent requests from sales reps to ensuretimelyandaccuratedeal progression.
Verify existing client configurations to support upsell opportunities and ensure consistency in new proposals.
Prepareaccuratesales documentation, including pricing, discounts, andrequiredattachments, for sales rep review and client signatures.
Review andfinalizeall signed paperwork to ensure completeness and accuracy prior to submission to corporate order processing.
Enter andmaintainaccuratesales deal information in the CRM system for new proposals and orders.
Ensure new proposals align withpreviousclient configurations when applicable.
Provide backup support to ensure all orders are complete and in good condition for efficient processing through the corporate order process.
Conduct research and gather necessary information for sales representatives and clients.
Retrieve and compile data from internal accounting systems and document management systems.
Communicate with clients when sales representatives are unavailable,maintainingprofessionalism and responsiveness.
Collaborate with internal departments and leasing partners to resolve sales and client inquiries.
Utilize Excel to perform cost analysis and support pricing decisions.
Process orders for Managed Print Services (MPS), MFD, Production, and Solutions offerings.