Sales Specialist ("Especialista en Ventas")

Azul Hospitality•Seattle, WA

2d•$27 - $32•Onsite

About The Position

The Sales & Events Specialist provides support to the sales office with varied tasks in order to help meet and exceed budgeted and booking revenue goals. Tasks range from basic office skills to group detailing and servicing.

Requirements

Must be able to speak, read, write and understand the primary language used in the workplace.
Must be able to read and write to facilitate the communication process.
Requires good communication skills, both verbal and written.
Considerable knowledge of complex mathematical calculations and computer accounting programs.
Budgetary analysis capabilities required.
Extensive knowledge of the hotel, its services and facilities.
Must have excellent leadership capability and customer relations skills.
Most tasks are performed in a team environment with the staff member acting as a team leader.
There is minimal direct supervision.
Must be detail oriented with outstanding organizational and communication skills.
Must possess basic computational ability.
Must possess basic computer skills.
Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
Ability to analyze, forecast data, and make judgments to ensure proper payroll and production control.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Thorough knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their state and local analogues (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA.
High school or equivalent education required.
Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.
All Staff Members must maintain a neat, clean and well-groomed appearance per Azul Hospitality standards.
Regular attendance in conformance with the standards, which may be established by Azul Hospitality from time to time, is essential to the successful performance of this position.
Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities.
Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel.
In addition, attendance at all scheduled training sessions and meetings is required.

Nice To Haves

Bachelors Degree and/or equivalent level of education preferred.
Sales or Front Desk experience with SPG/Marriott brand hotels preferred and or equivalent prior hospitality experience.

Responsibilities

Enthusiastically and proactively assist the Director of Sales & Marketing and Sales & Catering Manager in the sale of the Hotel concept to group, corporate, leisure, and catering prospects in a way that best illustrates the identity of the brand as innovative and new
Provide client support to include processing client leads, investigating hotel and preferred guest program issues, and acquiring or sending collateral materials
Prepare proposals, contracts, sales kits, and assist in site inspection preparation
Act as the face of the sales department by answering incoming sales calls, leads, and serving as the lead catcher
Qualify incoming leads and distribute to the appropriate manager, based on segmentation
Coordinate and manage Group Housing, Mini Hotels, Group Masters, Posting Masters, Group Projections, ResLinks and mapping throughout Marsha, Opera and Ci/TY
Manage group room reservations, rooming lists (cut-off dales or extension), attrition projections and room block utilization, billing, special requests, amenities, banquet event orders, audio-visual needs, etc.
Manage In-House Events Calendar and block space in Ci/TY
Follows proper event management procedures for event execution to include but not limited to BEO creation, F&B forecasting, resume communication, amenity/VIP designation and room block management
Produce and distribute accurate banquet/catering event orders, timelines, diagrams, and resumes within timeframe set by hotel
Coordinate Site Inspection Alerts, Customer Reservations, F&B Needs, Amenities, Welcome Letters, Airport Transportation, etc.
Coordinate Tradeshow/Sales Blitz/Outside Sales Call details - collateral, amenities, etc.
E-mail welcome letter to all new Definite bookings within 48 hours to include: cut-off date, reservation method, billing method, deposit due dates, event detail due dates, and Key Contact Information
Looks for ways to improve processes and enhance sales systems
Provide hotel support to include following up on outstanding responses, calling, faxing and emailing clients with responses and answering requests
Assist in logistical support for small group and catering meetings for key clients
Report generation as needed
Partner with Operations in providing a customer experience that exceeds the customers expectations
Be an active part of the property team supporting and developing the desired Azul Hospitality culture
Drive product quality and a unique guest experience at every opportunity
Take pride in the overall look and feel of the hotel never walking past something out of place
Maintain a refreshing attitude focused on positive friendly interactions with guests and staff
Develop and maintain strong interdepartmental relationships and open communication lines to assure efficient transfer of information.
Be familiar with all company policies and benefits.
All other duties assigned