Sales & Public Affairs Coordinator

Hot Springs Village Property Owners Assoc•Hot Springs Village, AR

5h•Hybrid

About The Position

The Marketing Sales and Public Affairs Coordinator supports the organization’s advocacy, public relations, and marketing efforts by coordinating communications that advance business and public-policy priorities. This role also provides administrative and financial coordination support for marketing initiatives, including tracking payables, receivables, and budget line items to ensure accuracy and alignment with approved budgets. The position works closely with leadership, vendors, and internal teams to support effective communication initiatives and responsible financial management.

Requirements

Strong written and verbal communication skills
High attention to detail, particularly related to budgets and financial tracking
Strong organizational, time-management, and coordination skills
Proficiency with standard office tools and spreadsheets
Flexible work schedule

Nice To Haves

Experience in advocacy, public affairs, government relations, or association marketing
Bachelor’s degree in marketing, Communications, Public Relations, Business Administration, or a related field (or equivalent experience)
Experience supporting budgets, invoicing, or financial tracking in a marketing or program environment
Familiarity with nonprofit, association, or advocacy compliance requirements

Responsibilities

Support advocacy initiatives through the Government Affairs Committee and work closely with the Sales and Civic Affairs Manager.
Assist communications team and GAC committee in the development and distribution of advocacy communications, including talking points, fact sheets, newsletters, and position statements.
Track key policy issues, public meetings, and stakeholder engagement activities relevant to the organization.
Support and coordinate when requested for outreach to elected officials, business leaders, and community partners in collaboration with leadership.
Provide support in attending various events when requested to represent Hot Springs Village and its initiatives.
Provide support for marketing campaigns that promote advocacy priorities, programs, and events.
Assist with content creation and scheduling for digital channels, email communications, and website updates.
Support messaging alignment across marketing, advocacy, and public relations materials.
Assist with media outreach, press releases, and public statements related to advocacy and business initiatives
Assist with speaking engagements, briefings, and public-facing events
Support relationship management with media contacts, policymakers, sponsor partners and business partners
Track marketing payables and receivables, ensuring timely submission, invoices, documentation, and follow-up
Review invoices and expense documentation for accuracy and alignment with approved budget line items
Coordinate with finance or accounting staff to support proper coding, approvals, and payment processing
Maintain budget tracking spreadsheets and reconcile expenditures against approved marketing budgets
Assist leadership with preparing budget summaries, forecasts, and variance reports for marketing and advocacy programs
Support financial documentation and recordkeeping for audits, compliance reviews, and board reporting
Provide administrative support for advocacy and marketing programs, including scheduling, tracking deliverables, and maintaining contact lists
Prepare reports, summaries, and briefing materials for leadership and committees
Assist with event logistics, registrations, and post-event financial reconciliation
Maintain organized documentation related to advocacy campaigns, marketing initiatives, and financial records