Sales Operations and Marketing Coodinator

Community Physicians • Oakbrook Terrace, IL

23d • $70,000 - $80,000

About The Position

The Sales Operations & Marketing Coordinator is the strategic backbone of the growth team. Your mission is to provide high-level administrative support, manage the CRM "Source of Truth," and create high-impact marketing collateral that distinguishes our physician group in the senior living and post-acute markets. You turn "raw data" into "persuasive stories" and ensure no lead falls through the cracks.

Requirements

• Experience: 3+ years in a Marketing Coordinator or Executive Admin role, preferably within Healthcare, Real Estate, or Professional Services.
• Design Skills: High proficiency in Canva, Adobe Creative Suite, or advanced PowerPoint. You should be able to make a "dry" data table look visually stunning.
• Tech Stack: Expert-level knowledge of CRM systems and Microsoft Office 365.
• The "Anticipator": You don't wait to be told what to do; you see a meeting on the calendar and proactively print the folders and research the facility.
• Hyper-Organized: You are the person who finds the typo that everyone else missed. You thrive on "getting the trains to run on time."
• Aesthetic Eye: You understand that in high-end Assisted Living, the look and feel of our marketing materials is just as important as the clinical content.

Responsibilities

• Collateral Development: Design and update brochures, "One-Pagers," and slide decks tailored to specific facility types (e.g., a "Hospitality" deck for AL vs. a "Clinical Outcomes" deck for SNFs).
• Digital Presence: Manage the group’s LinkedIn presence and email newsletters to Facility Administrators, sharing success stories and white papers.
• Proposal Prep: Ghostwrite and format formal Request for Proposals (RFPs) and Medical Director Agreements, ensuring 100% brand consistency and zero typos.
• Event Coordination: Manage the logistics for trade shows, "Lunch & Learns," and Community Wellness Seminars (booth shipping, catering, invite lists).
• CRM Gatekeeper: Own the CRM (Salesforce/HubSpot). Ensure BDMs are logging calls, updating stages, and setting follow-up tasks.
• Data Reporting: Pull weekly reports on the "Sales Funnel"—showing leadership exactly how many leads are in "Discovery" vs. "Contracting."
• Lead Research: Use tools like Medicare.gov (Care Compare) to pull "Star Ratings" and "Readmission Data" for target facilities so the BDMs arrive at meetings with "intel."
• Calendar Strategy: Manage complex scheduling between facility CEOs/Owners and our Lead Physicians or BDMs.
• Contract Routing: Manage the digital signature process (DocuSign) and ensure executed contracts are filed and shared with the Billing/Onboarding departments.
• Travel & Expense: Coordinate regional travel for the BD team and manage the business development budget/expense reporting.

Benefits

• Base Salary: $70K-80K commensurate with marketing/admin expertise + Annual Bonus Potential
• Growth Path: Potential to move into a Marketing Manager or Sales Ops Director role as the group expands.
• Environment: A fast-paced, "high-wit," and collaborative team that values precision and creativity.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed