Sales Contract Analyst, Real Estate

HCC Career Portal • Naperville, IL

149d • $25 - $50

About The Position

The Sales Contract Analyst plays a key role in managing the end-to-end closing process for real estate transactions, ensuring all contractual, regulatory, and financial requirements are met with precision and efficiency. This position is responsible for preparing, reviewing, and maintaining closing documentation, monitoring transaction timelines, and resolving any issues that may arise. Acting as a central liaison among clients, real estate agents, title companies, lenders, attorneys, and internal teams, the Contracts Analyst ensures a seamless and professional closing experience. The role also provides critical support in post-closing activities, contract compliance, and administrative functions related to land sales and builder relationships.

Requirements

• Minimum 5 years of experience in real estate transaction management, sales contract administration, or a related legal support function.
• Bachelor’s Degree in related field; equivalent combination of education and relevant experience.
• Paralegal certification is a plus; Notary Public certification required.
• In-depth knowledge of real estate laws, regulatory compliance, title procedures, and closing processes.
• Proficiency in document management systems.
• Exceptional attention to detail, with a proven ability to manage financial records, sales contracts, and transaction documentation with a high degree of accuracy.
• Strong interpersonal and communication skills, capable of working collaboratively with a wide range of stakeholders, including builders, sales agents, attorneys, title companies, and lenders.
• Ability to manage multiple real estate transactions concurrently and under tight deadlines.
• Analytical and solution-oriented, able to proactively resolve contract discrepancies, title exceptions, and other closing-related challenges.
• Familiarity with local real estate markets, including regulations, builder requirements, and title related processes.

Nice To Haves

• Paralegal certification

Responsibilities

• Coordinate all aspects of the real estate closing process, including scheduling closings with clients, agents, and attorneys.
• Review closing documents for accuracy and completeness, ensuring compliance with legal and regulatory standards.
• Prepare and distribute accurate closing statements, including HUD-1 forms, and all necessary closing documentation.
• Liaise between clients, lenders, title companies, real estate agents, and other stakeholders to gather and organize all required information and documents.
• Maintain organized records and databases for all transactions, contracts, and supporting documents.
• Track and monitor the progress of closing transactions to ensure deadlines are met and proactively address and resolve any issues or delays.
• Collaborate with legal and title professionals to identify, escalate, and clear title exceptions prior to closing.
• Track all pre- and post-closing obligations, ensuring timely filing, recordation, and fulfillment of contractual conditions.
• Monitor and facilitate the collection and disbursement of fees associated with contracts, such as marketing fees, Mobility Fees, true-ups, and builder deposits.
• Deliver exemplary customer service, maintaining professionalism and responsiveness throughout all stakeholder interactions.
• Represent the organization by serving on homeowners association boards, as needed.
• Serve on the Design Review Committee for multiple projects.
• Oversee and negotiate farm leases in accordance with company policies and objectives.
• Weekly communication with builder sales representatives, reporting home sales contract activity, closings, and customer traffic to the Marketing Analyst for inclusion in weekly reports.
• Serve as a backup to the Construction Contract Analyst in supporting the processing and administration of construction contracts, consulting agreements, and change orders, ensuring accuracy, compliance, and timely routing of documents.
• Stay current with industry regulations, trends, and best practices, and integrate updates into internal processes.
• Provide administrative and operational support, including file maintenance, document processing, and ad hoc real estate or development projects.
• Collaborate cross-functionally to support departmental initiatives and assist leadership in delivering project outcomes on time and within scope.

Benefits

• 401k
• health_insurance
• dental_insurance
• vision_insurance
• life_insurance
• paid_holidays
• tuition_reimbursement
• professional_development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree