Sales & Closing Administrator

Maronda Inc. and Subsidiaries•Sanford, FL

28d

About The Position

The Sales and Closing Administrator Compiles, reviews, analyzes and verifies sales documents, obtains, reviews and verifies necessary closing documents for single-family homebuyers to coordinate and ensure timely and accurate completion of scheduled homebuyer closings.

Requirements

High school graduate with basic academic and practical skills gained through school curriculum combined with at least one year of related work experience and/or training; general knowledge of home building industry within the scope of sales contracts and the understanding of closing procedures and practices.
General office and administrative skills to assist in the processing of departmental work flow.
Customer-service oriented with professional and courteous attitude.
Good verbal and written communication skills for interaction with a variety of people inside and outside of the organization; good organizational skills and detail-oriented aptitude.
Proficient in Microsoft Office Suite to include PowerPoint, Excel, and Word
Proficiency in Google Suite and Gmail
Enjoys building relationships with both internal and external contacts
Experience learning new IT systems and applications
Self-starter able to work independently and with an administrative team
Organized with a strong attention to detail

Nice To Haves

Sales, settlement, loan or appraisal processing experience in Real Estate or Homebuilding is a plus

Responsibilities

Verifies sales pricing for accuracy and processes new home sales contracts, change orders, verifies and processes customer selection sheets, selection revisions, pricing changes etc; performs data entry to computer system for new customer information and revisions.
Compiles all sales information; prepares and distributes weekly and monthly sales reports as required.
In this position you will be responsible for reviewing and processing all paperwork generated by onsite Sales Associates, Lenders and Selection Center
Verifies and records home buyer deposits
Ensures that Customer files and documents are complete, properly authorized, organized, and store
Track and monitor the progress of a sale through the new construction pipeline
Schedule construction walk dates, settlement dates with and communicate updates to customers
Prepare settlement documentation and coordinate with lenders, appraisers, attorneys and title companies for settlement-related details
The Closing Coordinator serves as the Company’s liaison with Sales Team, Construction Team, Customers, Lenders, and Title companies to ensure the successful closing of each home
Prepares closing documents while working closely with Sales and Production Team, Customers, Lenders, Appraisers, and Title Company to ensure a timely closing process for all involved parties
May prepare Deed, title docs, get keys, final survey, copy all engineering documents and send closing package to title company for closing
Resolves any issues in a timely manner so that closing dates are achieved
Update, System and Closing Reports daily and attends weekly meetings
Performs additional assignments as requested by manager.
Will play key role in identifying and executing tasks that will enhance team productivity.
Gain exposure to administrative needs for the construction side of our business