Sales Assistant

Phoenix Manufacturing, Inc.•Phoenix, AZ

13m•Onsite

About The Position

The Part-Time Sales Administrative Assistant provides essential administrative and clerical support to the Sales Department. This role helps ensure efficient daily operations by managing documentation, coordinating communication, organizing data, and assisting with customer and sales activities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced sales environment.

Requirements

High school diploma or equivalent; some college or administrative certification preferred.
1–2 years of administrative or sales support experience.
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Strong attention to detail and ability to prioritize tasks.
Comfortable working with databases, spreadsheets, and CRM tools.
Organization & time management
Professional communication
Problem-solving
Adaptability
Customer service mindset
Discretion with confidential information
Ability to sit for extended periods
Light lifting of office materials (up to 20 lbs.) may be required

Responsibilities

Prepare, edit, and maintain sales documents, reports, contracts, and presentations.
Manage sales calendars, schedule meetings, and coordinate appointments.
Organize and maintain electronic and paper filing systems.
Handle incoming calls and emails related to sales inquiries.
Assist with the creation, distribution, and tracking of quotes, proposals, and invoices.
Support the processing of sales orders and ensure accuracy before submission.
Update and maintain customer records and sales data in CRM systems.
Assist with tracking sales metrics, KPIs, and weekly/monthly sales reporting.
Provide timely and professional responses to customer inquiries.
Follow up with clients regarding documentation, order status, or scheduling needs.
Support customer onboarding processes when needed.
Work closely with Sales Representatives and the Sales Manager to support ongoing projects.
Coordinate cross-departmental communication (e.g., with Operations, Finance, or Customer Service).
Assist in preparing materials for sales meetings, events, and presentations.