Sales Administrator

ETAP•Irvine, CA

3d•Onsite

About The Position

ETAP empowers customers to make informed decisions throughout the life cycle of their projects with innovative software solutions for electrical systems. By applying ETAP solutions, customers experience continuous intelligence during design and engineering and into operations and maintenance using a unified electrical digital twin platform. ETAP supports customers in their digital transformation and sustainable energy transitions for a green and smart future, helping them to prioritize safety, maximize reliability, and stay resilient. Our employees' passion for excellence, innovation, and customer satisfaction is our most-prized resource. If you share that passion — and want to be part of a company that leads the energy transition towards a cleaner and more resilient world for future generations — we invite you to join us! ETAP is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. Job Title: Sales Administrator Location: Irvine, CA Employment Type: Full-time Job Summary: We are seeking a highly organized and detail-oriented Sales Administrator to support our Sales Department. This role is essential in ensuring smooth day-to-day operations by handling administrative tasks, processing orders, preparing proposals, and managing internal reporting. The ideal candidate is proactive, professional, and thrives in a fast-paced, team-oriented environment. Job Description Responsible for administrative support to the sales department to ensure efficient utilization of time Process orders, create and check proposals Performing internal audits of sales reports on a weekly, monthly & quarterly basis Interface , correspond, and support our international offices and Authorized Reps Responsible for the backup of reception and telephone duties Schedule meetings and coordinate calendars as requested. Prepare and distribute, upon review and approval, departmental correspondence reports, memos, and projects from notes or drafts Support the sales team with Dynamics CRM/ Salesforce reports and order data entry Record, transcribe, and distribute meeting minutes within appropriate time frames Communicate with co-workers, management, clients, vendors, and others in a courteous and professional manner Conform with and abide by all regulations, policies, work procedures, and instructions Perform other duties as assigned Job Knowledge, Skills, and Abilities Must have 3+ years of administrative support experience Experience using Microsoft Dynamics, Salesforce, or equivalent CRM a plus Must have a high level of interpersonal skills to handle sensitive and confidential information Experience working in a fast-paced sales environment with pricing, proposals, etc. Ability to multitask and communicate effectively via telephone and email Works well in a team environment and can work with a diverse group of people Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Ability to solve problems independently using exceptional judgment and decision-making Excellent verbal and written communication skills Proficient skills related to the creation of reports and presentations in MS Word, MS Excel, MS PowerPoint, CRM, Salesforce Education Minimum of a high school diploma required; an associate's / bachelor’s degree is preferred. Salary Range: 43,100.00 - 71,900.00 USD Annual This pay range represents the minimum and maximum compensation that the position offers, and final compensation can vary within the range depending on work location, job experience, skills, and relevant educational attainment and/or training. ETAP requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria. ETAP is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business. Come and join ETAP to create the transformative technology that enables our customers to engineer a better world.

Requirements

Must have 3+ years of administrative support experience
Must have a high level of interpersonal skills to handle sensitive and confidential information
Experience working in a fast-paced sales environment with pricing, proposals, etc.
Ability to multitask and communicate effectively via telephone and email
Works well in a team environment and can work with a diverse group of people
Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Ability to solve problems independently using exceptional judgment and decision-making
Excellent verbal and written communication skills
Proficient skills related to the creation of reports and presentations in MS Word, MS Excel, MS PowerPoint, CRM, Salesforce
Minimum of a high school diploma required; an associate's / bachelor’s degree is preferred.

Nice To Haves

Experience using Microsoft Dynamics, Salesforce, or equivalent CRM a plus

Responsibilities

Responsible for administrative support to the sales department to ensure efficient utilization of time
Process orders, create and check proposals
Performing internal audits of sales reports on a weekly, monthly & quarterly basis
Interface , correspond, and support our international offices and Authorized Reps
Responsible for the backup of reception and telephone duties
Schedule meetings and coordinate calendars as requested.
Prepare and distribute, upon review and approval, departmental correspondence reports, memos, and projects from notes or drafts
Support the sales team with Dynamics CRM/ Salesforce reports and order data entry
Record, transcribe, and distribute meeting minutes within appropriate time frames
Communicate with co-workers, management, clients, vendors, and others in a courteous and professional manner
Conform with and abide by all regulations, policies, work procedures, and instructions
Perform other duties as assigned