Sales Administrator

Allied Fire Protection•San Antonio, TX

2d•Onsite

About The Position

Job Responsibilities include but are not limited to: Assist the sales team as needed to enhance customer service and increase bid and sales opportunities for sales department. Maintain bid lists for sales team: sprinkler/alarm Update list as invitations are received and distribute as needed Create meeting invitations for walk thru’ s and job site visits on calendars Provide backup support for collections on outstanding sales items Contact the architect/electrical contractors to capture all bid opportunities Assist in bid tab inquiries Assist in downloading/printing plans as needed Facilitate inspection and deficiency sales process Download inspection reports from Building Reports Assist in inspection and deficiency repair history as needed Printing/providing deficiency notices and reports to sales team Assist in material quotations for deficiency repairs as needed Assist in job set ups and Service Trade Obtain and update customer set up sheets Support with Service Trade actions, client and prospect updates Follow up on client and project initiatives Assist in creating emergency work orders as needed Assist in collecting all documentation required for contract/remodel job set up Assist in preparing proposals as needed General administrative tasks Phone support/rotation at reception area for lunches Assist sales team with collections/lien review Assist sales team in marketing events as needed Serve as liaison as needed for sales team and customers Knowledge: High school diploma is required Bachelor’s Degree is preferred

Requirements

High school diploma is required
Customer Service experience for sales department or sales administration background
SALESFORCE CRM experience highly preferred
Project coordination or project support experience
Excellent written and verbal communication skills
Ability to follow verbal and written instructions
Detail oriented with excellent organization skills
Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
Ability to maintain accurate and auditable records
Ability to work in a fast-paced service/construction team environment
Attention to detail with emphasis on accuracy and quality
Ability to prioritize work to balance multiple projects and deadlines

Nice To Haves

Bachelor’s Degree is preferred
SALESFORCE CRM experience highly preferred

Responsibilities

Assist the sales team as needed to enhance customer service and increase bid and sales opportunities for sales department.
Maintain bid lists for sales team: sprinkler/alarm
Update list as invitations are received and distribute as needed
Create meeting invitations for walk thru’ s and job site visits on calendars
Provide backup support for collections on outstanding sales items
Contact the architect/electrical contractors to capture all bid opportunities
Assist in bid tab inquiries
Assist in downloading/printing plans as needed
Facilitate inspection and deficiency sales process
Download inspection reports from Building Reports
Assist in inspection and deficiency repair history as needed
Printing/providing deficiency notices and reports to sales team
Assist in material quotations for deficiency repairs as needed
Obtain and update customer set up sheets
Support with Service Trade actions, client and prospect updates
Follow up on client and project initiatives
Assist in creating emergency work orders as needed
Assist in collecting all documentation required for contract/remodel job set up
Assist in preparing proposals as needed
Phone support/rotation at reception area for lunches
Assist sales team with collections/lien review
Assist sales team in marketing events as needed
Serve as liaison as needed for sales team and customers