Sales Administrator – Contract (6-8 months)

Tantalus • Raleigh, NC

1d • $75,000 - $80,000 • Hybrid

About The Position

Tantalus is a technology company dedicated to helping utilities modernize their distribution grids by harnessing the power of data across all their devices and systems deployed throughout the entire distribution grid – from the substation to the EV charger located behind the meter. We offer smart grid solutions across multiple levels: intelligent connected devices, communications networks, data management, enterprise applications and analytics. Learn more at http://www.tantalus.com/.

Come join us if you’re interested in being part of an entrepreneurial team, solving complex technical problems and delivering innovative solutions that will directly impact the electrification of everything and the decarbonization of our society.

We have operations throughout the United States and Canada with offices in Burnaby (British Columbia, Canada), Raleigh (North Carolina, USA), and Norwalk (Connecticut, USA).

We are seeking a Sales Administrator to support our Sales organization and enhance the effectiveness of day-to-day sales operations. This role will work in close partnership with the current sales administration function, providing coordination, structure, and executional support across the sales lifecycle.
You will play a central role in aligning activities across Sales, Finance, Legal, and Operations, ensuring processes run smoothly, information is accurate, and priorities are effectively managed. This position is critical in enabling the Sales team to focus on customer engagement and revenue generation while maintaining strong operational discipline behind the scenes.

Requirements

• 2–5 years of experience in sales administration, sales operations, or a similar role
• Strong proficiency with CRM systems (Salesforce preferred) and Microsoft Excel
• Highly detail-oriented with strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to coordinate across cross-functional teams
• A highly reliable, detail-oriented operator who brings structure and follow-through
• Strong coordination skills, with the ability to manage moving pieces across teams
• Proactive in identifying gaps and driving issues to resolution
• Comfortable operating behind the scenes to enable team success

Nice To Haves

• Experience supporting a B2B or technology sales organization is an asset

Responsibilities

• Maintain and update CRM systems (e.g., Salesforce) with accurate customer, opportunity, and pipeline data
• Coordinate and support sales activities across the full lifecycle, ensuring alignment across stakeholders
• Act as a central point of coordination for sales-related processes, timelines, and follow-ups
• Ensure consistency, accuracy, and completeness of data across systems
• Support the creation, review, and processing of quotes, orders, and contract documentation
• Partner with Finance, Legal, and Operations to facilitate contract execution and order fulfillment
• Track order status and proactively manage outstanding items to closure
• Prepare and maintain regular sales reports, dashboards, and pipeline summaries
• Support forecasting and pipeline reviews through accurate and timely data management
• Identify data gaps or process inefficiencies and take action to resolve them
• Provide administrative support to the Sales team, including coordination of meetings, materials, and documentation
• Support onboarding of new sales team members with tools, systems, and processes
• Assist with customer communications and follow-ups as needed

Benefits

• competitive salary plus variable compensation based on performance targets and business objectives
• generous benefits, including medical, dental and vision plans, healthcare and dependent care flexible spending accounts and paid time off

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees