Sales Administrator

Singer Equipment Company Talent Acquisition•Irving, TX

28d•Onsite

About The Position

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves. We are the proud recipient of the Foodservice and Supplies Dealer of the Year award for 2023. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team! At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. Why You'll Love Working Here: Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration. Collaborative Spirit: Be part of a supportive and dynamic team environment. Growth Opportunities: Develop your skills and advance your career in a dynamic industry. Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions. The Sales Administrator will support the Sales team out of our Irving, TX office. This is an in-office position.

Requirements

High school diploma or equivalent
Computer literacy/technological skills
5+ years’ experience in the food service industry
Experienced with Microsoft Office applications, Excel, and AutoQuotes
Desire to become a member of a dynamic team
Goal-oriented and driven self-starter who can work in a high paced environment independently or with a team

Nice To Haves

College degree preferred

Responsibilities

Prepare Projects in AQ for Bids
Prepare projects in AutoQuotes (AQ) with complete customer details, job address, and assigned salesperson.
Request, receive, and import quotes from factory representatives and subcontractors into AQ.
Apply appropriate discounts, freight costs, and installation line items (hood, walk-in, and equipment installation).
Set up footnotes, exclusions, and complete bid questionnaires.
Assist DSRs in finalizing and assembling bid packets.
Prepare change order quotes in AutoQuotes.
Submittals
Assist in preparing complete submittal packages for GCs or customers, including: Cut sheet books Custom shop drawings Electrical and plumbing rough-in drawings Project questionnaires
Request custom shop drawings from factories and coordinate subcontractors for rough-in drawings.
Review all submittals and shop drawings for accuracy prior to submission.
Track submittal status
Approved / Approved as Noted (AAN): Ready for PO release
Rejected / Revise and Resubmit (R&R): Revise and resubmit until approval (within two-week timeline)
Utilize the Submittal Check-Off List to ensure compliance with procedures.
Save all documentation to the Singer T&L server folders.
PO Review Before Releasing
Review AQ against approved submittals for accuracy prior to PO release.
Verify quantities, pricing, model numbers, accessories, hinging, gas type, and voltage.
Confirm all approved submittal mark-ups are reflected on POs.
Prepare and issue POs to factory representatives.
Use the PO Check-Off List before final release.
Other potential job duties
Monitor ConstructConnect for new project opportunities and distribute to DSRs.
Assist in obtaining order acknowledgements after PO release.
Coordinate RMAs for equipment returns.
Place service calls for jobsite equipment repairs