Sales Administrator

Avi-Spl•Indianapolis, IN

6d•Onsite

About The Position

Job Summary Responsible for supporting the Sales Manager with general sales operations activities. Essential Duties and Responsibilities Provide administrative support of sales in coordination with operations, services, procurement and finance Assist with process improvement messaging and management Support sales communications and planning, including assisting with content and distribution Assist with market data research as needed Coordinate with training to ensure new hire training Assist SVP with special projects and assignments by executive leadership Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers Assist sales leadership with strategic initiatives Assist in coordinating and planning events for all sales meetings Ensure seller compensation plans, commissions and bonus tracking are in place Distribute sales and reporting metrics including: FP&A and Sales Ops reports LORP tracking and RFP response data Service renewals State contract quarterly reports Answer/route incoming phone calls Process and distribute incoming/outgoing mail Assist Account Managers with sales paperwork including proposals and bids Register new vendors, setup jobs and submissions Research and contact vendors for part numbers, pricing and compatibility Provide various administrative support including but not limited to: tracking shipments Submitting RMA’s, Compiling equipment lists for service renewals Requesting certificates of insurance/bonds Compiling proposal logs Other duties assigned as needed

Requirements

Ability to balance multiple tasks with changing priorities
Ability to work and think independently and ensuring to meet deadlines
Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
Excellent attention to detail
Must have clear and professional communication skills (written and oral) both internally and externally
Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
Demonstrated customer service focus and client communication skills
Ability to handle sensitive and confidential information
Minimum of a High school Diploma or equivalent
Minimum 2-4 years of experience with office administrative functions preferred
Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Powerpoint)

Responsibilities

Provide administrative support of sales in coordination with operations, services, procurement and finance
Assist with process improvement messaging and management
Support sales communications and planning, including assisting with content and distribution
Assist with market data research as needed
Coordinate with training to ensure new hire training
Assist SVP with special projects and assignments by executive leadership
Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers
Assist sales leadership with strategic initiatives
Assist in coordinating and planning events for all sales meetings
Ensure seller compensation plans, commissions and bonus tracking are in place
Distribute sales and reporting metrics including: FP&A and Sales Ops reports LORP tracking and RFP response data Service renewals State contract quarterly reports
Answer/route incoming phone calls
Process and distribute incoming/outgoing mail
Assist Account Managers with sales paperwork including proposals and bids
Register new vendors, setup jobs and submissions
Research and contact vendors for part numbers, pricing and compatibility
Provide various administrative support including but not limited to: tracking shipments Submitting RMA’s, Compiling equipment lists for service renewals Requesting certificates of insurance/bonds Compiling proposal logs
Other duties assigned as needed