Sales Administrator - New Trucks Department - Tolleson, AZ
About The Position
What You’ll Do: The New Trucks Sales Administrator provides support and assistance to the New Truck Department with the day-to-day functions of the dealership locations to ensure maximum efficiency, competency, and customer satisfaction. What's in it for You: Velocity Vehicle Group is a dynamic and rapidly expanding organization, and we're on the lookout for individuals who relish daily challenges and are passionate about delivering top-notch customer service, both within the company and to our valued clients. When you join VVG, you'll experience an extraordinary work environment, complete with competitive compensation and a comprehensive benefits package, including 401K with matching, as well as Medical, Dental, and Vision coverage. Become a part of our team and immerse yourself in a company that fosters a Great Place to Work™ culture!
Requirements
- High school diploma or the equivalent
- 3+ years of transportation industry office administrative experience
- Exceptional customer service and telephone skills
- Excellent interpersonal skills
- Excellent time management and organizational skills
- Impeccable attention to detail
- Proficient in office software such as Outlook, Word, Excel, etc.
- Must be able to pass post offer drug test and background check
Nice To Haves
- Accounting, Sales or Operations experience preferred
- Finance experience a plus
Responsibilities
- Maintain and reconcile vehicle schedules
- Purchase and file extended warranties for department
- Review factory invoices received daily and make necessary updates within the new truck databases and make proper notifications to the sales staff, as necessary
- Post vehicle costs into database
- Issue department purchase orders for various costs including, but not limited to: fuel, transportation of a vehicle, body up fit, and various Service repairs
- Process new truck invoices in AP system
- Manage and reconcile vehicle clearing account for specified branches
- Arrange for transport of new trucks, as needed
- Ensure the sales database is updated regularly with the truck locations, audit physical inventory regularly
- Print QR codes for vehicle inventory / inventory checks
- Maintain organization and safe keeping of all truck keys
- Follow up with third party vendors to obtain verification that specified trucks are in their possession
- Backup and assist Finance Administrator daily tasks
- Deal jacket completion, verify manufacturer rebates and dealer accept as needed
- Update truck manufacturers of sold inventory, according to each manufacturers policies and procedures
- Additional projects, as requested by management
- Collaborate with other departments on current workload prep for customer deliveries
Benefits
- A fantastic culture in a welcoming, great place to work environment.
- 401k with matching.
- Health, Dental & Vision Insurance, along with HSA & FSA options.
- Employer-Paid Life Insurance.
- Vacation + Sick Leave
- Company perks such as employee discounts, company events, and training programs.
- Excellent Training and Career Advancement Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
