Sales Administrator - New Trucks Department - Tolleson, AZ

Velocity Vehicle Group • Tolleson, AZ

83d • $25 - $30

About The Position

The New Trucks Sales Administrator provides support and assistance to the New Truck Department with the day-to-day functions of the dealership locations to ensure maximum efficiency, competency, and customer satisfaction.

Requirements

• High school diploma or the equivalent
• 3+ years of transportation industry office administrative experience
• Accounting, Sales or Operations experience preferred
• Finance experience a plus
• Exceptional customer service and telephone skills
• Excellent interpersonal skills
• Excellent time management and organizational skills
• Impeccable attention to detail
• Proficient in office software such as Outlook, Word, Excel, etc.

Responsibilities

• Maintain and reconcile vehicle schedules
• Purchase and file extended warranties for department
• Review factory invoices received daily and make necessary updates within the new truck databases and make proper notifications to the sales staff, as necessary
• Post vehicle costs into database
• Issue department purchase orders for various costs including, but not limited to: fuel, transportation of a vehicle, body up fit, and various Service repairs
• Process new truck invoices in AP system
• Manage and reconcile vehicle clearing account for specified branches
• Arrange for transport of new trucks, as needed
• Ensure the sales database is updated regularly with the truck locations, audit physical inventory regularly
• Print QR codes for vehicle inventory / inventory checks
• Maintain organization and safe keeping of all truck keys
• Follow up with third party vendors to obtain verification that specified trucks are in their possession
• Backup and assist Finance Administrator daily tasks
• Deal jacket completion, verify manufacturer rebates and dealer accept as needed
• Update truck manufacturers of sold inventory, according to each manufacturers policies and procedures
• Additional projects, as requested by management
• Collaborate with other departments on current workload prep for customer deliveries

Benefits

• A fantastic culture in a welcoming, great place to work environment.
• 401k with matching.
• Health, Dental & Vision Insurance, along with HSA & FSA options.
• Employer-Paid Life Insurance.
• Vacation + Sick Leave
• Company perks such as employee discounts, company events, and training programs.
• Excellent Training and Career Advancement Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED