Sales Administrative Assistant

Velocity Restorations • Pensacola, FL

26d

About The Position

The Sales Administrative Assistant supports the sales department by preparing accurate sales documents, processing change orders, managing communication with customers, and ensuring project details are up to date in Monday.com. This role is key to maintaining smooth sales operations and delivering an exceptional client experience.

Requirements

• Strong computer skills, including proficiency with Monday.com or other project management software, Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Detail-oriented, organized, and able to handle multiple tasks simultaneously.
• Customer-focused mindset and professional phone etiquette.
• Problem solver with a proactive approach to challenges.
• Team player with a collaborative attitude.
• Adaptable and able to prioritize in a fast-paced environment.
• Takes ownership of work and follows through on commitments.
• Committed to raising the bar on quality, accuracy, and customer service.
• High school diploma or equivalent
• 2+ years of administrative or sales support experience, preferably in an automotive or manufacturing environment.

Nice To Haves

• Experience using HubSpot CRM is a plus

Responsibilities

• Prepare and process sales contracts, change orders, and other documentation with a high degree of accuracy.
• Ensure all required signatures, approvals, and supporting documents are collected and filed.
• Maintain organized electronic and physical records of sales-related documents.
• Answer incoming calls and respond to customer inquiries in a professional and timely manner.
• Act as a liaison between customers, sales staff, and production management teams to ensure clear communication.
• Provide updates to customers regarding project changes, timelines, and next steps.
• Update and maintain accurate data in Monday.com, including project milestones, contract details, and change orders.
• Monitor project status and alert team members of deadlines or changes that may affect deliverables.
• Assist the sales team with scheduling meetings, preparing presentations, and generating reports as needed.
• Track and manage sales department workflow to help meet company targets and deadlines.
• Support other administrative tasks and cross-department collaboration as assigned.

Benefits

• Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days
• Retirement: 401(k) with company match after 6 months at next enrollment period
• Paid Time Off: Paid time off and paid holidays
• Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED