Sales Administrative Assistant

Interstate Companies, Inc.•Marshfield, WI

56d

About The Position

I State Truck Center is a dealer for Freightliner Western Star Fuso Detroit Diesel Mercedes Cummins CAT Meritor & Eaton We have been a market leader in the service industry for over 50 years and we have excelled at providing solutions and adding value for our customers This role will be primarily supporting the truck sales department and tasked with the following duties Coordinate all paperwork needed to complete the sale of new and used trucks and equipmentAssign stock numbers to new and used trucks and equipmentEnter new and used incoming trucks into the KEYper truck location tracking system and delete them from the system when soldCreate stock number tags for all newly acquired new and used trucks and equipmentProcess and file both electronically and physically factory invoicesGenerate and maintain electronic and physical folders for all new and used trucks and equipmentEnter truck and equipment specification data and photos into Procede and SOARR inventory control management system and Truck Paper for all new and used trucks and equipment and archive them when soldMaintain Graybook truck order infoIssue purchase orders for trucks and equipment including inter departmental as directed by department managersVerification and validation of titles and lien releases for used trucksContact customers and DMVs of multiple jurisdictions to obtain missing titles andor to have corrections made to errors in existing titlesVerify receipt of payment before processing titles and MV 11 paperworkMaintain and distribute daily sold and hold notification to the sales teamManage customer rebate programTrack maintenance and MV registration needs for company pool vehiclesAssist with management of truck rental fleetCross train with other truck sales administrative assistants to assist with their duties as neededAssist with inventory auditsOccasional switchboard and reception desk coverage as neededOther reasonable duties as needed to assist in the daily functions of the sales department

Requirements

Must have above average abilities in MS Office Suite Word and Excel Also able to use email and other office applications
Strong written and verbal communication skills
Ability to take direction ask appropriate questions and possess a strong sense of urgency
Must possess excellent organizational skills integrity and demonstrate a positive attitude
Will need good reasoning skills and problem solving ability
Proven work experience as a Sales Administrator
Hands on experience with MS Office

Responsibilities

Coordinate all paperwork needed to complete the sale of new and used trucks and equipment
Assign stock numbers to new and used trucks and equipment
Enter new and used incoming trucks into the KEYper truck location tracking system and delete them from the system when sold
Create stock number tags for all newly acquired new and used trucks and equipment
Process and file both electronically and physically factory invoices
Generate and maintain electronic and physical folders for all new and used trucks and equipment
Enter truck and equipment specification data and photos into Procede and SOARR inventory control management system and Truck Paper for all new and used trucks and equipment and archive them when sold
Maintain Graybook truck order info
Issue purchase orders for trucks and equipment including inter departmental as directed by department managers
Verification and validation of titles and lien releases for used trucks
Contact customers and DMVs of multiple jurisdictions to obtain missing titles andor to have corrections made to errors in existing titles
Verify receipt of payment before processing titles and MV 11 paperwork
Maintain and distribute daily sold and hold notification to the sales team
Manage customer rebate program
Track maintenance and MV registration needs for company pool vehicles
Assist with management of truck rental fleet
Cross train with other truck sales administrative assistants to assist with their duties as needed
Assist with inventory audits
Occasional switchboard and reception desk coverage as needed
Other reasonable duties as needed to assist in the daily functions of the sales department