Sales Administrative Assistant

Omni Hotels & Resorts•Frisco, TX

2d•Onsite

About The Position

Omni PGA Frisco Resort is seeking an organized and detailed Sales Administrative Assistant to join our team. Omni Frisco PGA Resort will provide north Texas with 127,000 square feet of event space, 13 new food and beverage outlets, an extravagant spa and a full entertainment district. Featuring two championship 18-hole golf courses along with a third short course, we will provide incredible options for our guests and local community for dining, events, and entertainment. The Sales Administritive Assistant will handle all administrative duties required by the Sales and Marketing Divisions to provide superior services to our guests.

Requirements

Previous hotel sales administrative experience preferred. College degree preferred.
Must be able to clearly and pleasantly communicate both verbally and in writing in English with guests, members, management and co-workers, both in person and by telephone.
Maintain a professional business appearance, attitude, and performance
Must be proficient in Microsoft Office.
Must demonstrate exceptional organizational skills.
Knowledge of current relevant computer software programs is preferred (Delphi, Salesforce, Opera knowledge preferred)
The ability to sit and utilize telephone/computer for an extended period.
Ability to walk for long periods in order to assist with site inspections of entire resort.
Interior of hotel, in normal office conditions.

Responsibilities

Schedules and prioritizes workload to meet deadlines of all managers.
Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
Manage lead inbox and loading of leads in FDC .
Maintain and update FDC to include loading room blocks, meeting space, concessions, etc. to prepare for tentative and definite booking process.
Audit and maintain account files and ensures that all information is included in FDC, i.e. budget, contract, booking recap, file turnover checklists, and cancellation checklists.
Answers calls to sales office and retains appropriate caller information prior to transferring.
Assist managers with setup of site inspections to include transportation, walking showrooms and meeting space, scheduling amenities, restaurant reservations, etc.
Enters work orders in Synergy as directed by managers.
Maintain daily transaction log/review monthly.
Gathers materials and mails packages to clients as necessary.
Take minutes at committee/assistant meetings as directed.
Attend monthly department meetings and other company required training.
Order office supplies and enter budget adjustments in Birchstreet.
Process commission reports.
Input amenities for VIP clients and process paperwork.
Participate in schedule rotation for department coverage.
Maintaining PO’s for the department
Complete other duties as assigned by management.