Sales Administrative Assistant

Pyramid Global Hospitality

2d•$16 - $18

About The Position

We are looking for a Sales Administrative Assistant to join our dynamic Group Sales Team. The Sales Administrative Assistant provides administrative and clerical support to our Group Sales Team and General Manager. As the Sales Administrative Assistant you will assist with incoming calls, returning voicemails, assist with contracts, room blocks, small groups, and communications with the hotel teams. The ideal candidate will be highly organized, have strong attention to detail and sense of urgency, and interested in moving into a sales or events career, as this entry-level position will prepare the right candidate for future openings within the Group Sales Department.

Requirements

Previous work experience with FSPMS, MARSHA, Delphi, CI/TY, or similar hospitality programs preferred.

Responsibilities

Answer all incoming calls to the sales office promptly and with proper telephone etiquette
Pre-qualify all incoming or brand/third party sales leads, then distribute to the correct salesperson
Welcome all clients and visitors to the sales office with a friendly and positive attitude
Client interaction including confirming event counts and details
Manage group reservations when needed
Assist or perform site visits when needed
Complete or assist with various aspects of pre-event, main event, and post-event details
Track, detail, and communicate with clients and hotel team members
Create and distribute daily, weekly, and monthly sales reports
Sales office management and organization
Support the bookkeeping office with accounting paperwork
Assist with communication between the sales office and hotel operations teams
Actively participate in all sales and revenue management meetings as needed