Sales Admin

Westgate Resorts • Mesa, AZ

19h • $20 - $20

About The Position

The Sales Office Administrator supports the sales management team by ensuring accurate processing of daily sales activities, maintaining inventory and supplies, and providing timely administrative support to sales managers, tour desk agents, and sales representatives. This role requires diligence, responsiveness, and strong teamwork in a demanding environment.

Requirements

• Minimum of two (2) years of administrative experience in a sales or customer service environment.
• Direct experience supporting sales teams and tour desk operations.
• Proven record of managing inventory and processing sales-related transactions.
• Experience managing sensitive documentation, including contracts and financial records.
• Demonstrated ability to work effectively in fast-paced, high-volume settings.
• Prior involvement in coordinating with multiple departments to ensure workflow accuracy.
• High school diploma or equivalent required; additional administrative training or certification preferred.
• Strong data entry skills with high accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with data management systems preferred.
• Clear and professional communication.
• Effective time management and task prioritization.
• Commitment to confidentiality and professional conduct.
• Ability to define problems, collect data, and draw valid conclusions.
• Experience with inventory tracking and transaction processing.

Nice To Haves

• Familiarity with timeshare or hospitality industry operations is a plus.
• Bilingual in English and Spanish is a plus.

Responsibilities

• Verify and ensure accuracy of previous day’s business transactions.
• Create and maintain internal daily sales report for sales site.
• Process sales contract paperwork promptly and accurately.
• Deliver new owner paperwork to the Contracts Office.
• Receive and document cash deposits toward down payments.
• Maintain and replenish sales manager supplies.
• Organize and manage inventory of electronic equipment (e.g., wireless charging terminals, tablets).
• Maintain inventory levels of floor plans and provide updated reports to sales managers.
• Perform accurate and timely data entry for HR and sales-related records.
• Prepare and process mail-out documentation when applicable.
• Support sales staff and Tour Desk Agents (where applicable) with administrative tasks.
• Other duties as assigned.

Benefits

• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Wellness Programs
• Fun, family culture
• Employee Assistance Program (EAP)
• Exclusive discounts for Team Member (i.e., hotels, resorts, restaurants, entertainment, etc.)
• Advancement & development opportunities
• Community Involvement Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED