Anderson School Sales Admin Assistant

McMenamins • Bothell, WA

1d

About The Position

McMenamins location is Hiring for Sales and Events Administrative Assistant McMenamins is a family-owned company in Oregon and Washington serving our own handcrafted beer, wine, cider, spirits, and coffee alongside good, honest pub fare. Locations range from neighborhood pubs to historic hotels. We emphasize community, art, history, music, food, drink, and fun. McMenamins has seasonal, as well as long-term career opportunities! We value Diversity, Equity and Inclusion and welcome individuals from diverse backgrounds. Description of Position: The Sales Department Administrative Assistant is often the first contact that the customer has with the Sales Department. The primary responsibilities of this position include: Answering phones and replying to inquiries in a pleasant and customer service oriented manner, giving as much information as possible before transferring to the Sales Coordinator. The Administrative Assistant is also responsible for the retrieval and distribution of phone messages, distributing mail and faxes, filing, keeping catering packets made and in stock, keeping up inventory and ordering new office equipment as needed, conferring with phone & equipment maintenance services, writing daily events on white board, producing correspondence, copying and faxing as necessary, creating and distributing weekly packets with contracts for upcoming events. This position will also be required to mail customer response sheets at the conclusion of each event for all locations, reply to customers’ e-mails when possible and distribute all else, and attend bi-weekly sales meetings. In addition to Sales Department job duties, the Administrative Assistant at Anderson School may also on occasion work in other departments on the property. This position can also be hard physical work and requires mental agility and the ability to effectively multi-task in a fast-paced and deadline-oriented environment. You must also have the ability to work well independently and as a member of a team.

Requirements

• Excellent customer service, communication & phone skills
• Excellent organization and prioritizing skills required
• Flexible schedule including days, evenings, weekends and holidays required
• This position can also be hard physical work and requires mental agility and the ability to effectively multi-task in a fast-paced and deadline-oriented environment.
• You must also have the ability to work well independently and as a member of a team.

Nice To Haves

• Previous related customer service or administrative experience is preferred
• Experience with high volume phone lines preferred
• Experience with Opera Cloud or similar booking software preferred
• Previous experience with Microsoft Office Suite

Responsibilities

• Answering phones and replying to inquiries in a pleasant and customer service oriented manner, giving as much information as possible before transferring to the Sales Coordinator.
• Retrieval and distribution of phone messages
• Distributing mail and faxes
• Filing
• Keeping catering packets made and in stock
• Keeping up inventory and ordering new office equipment as needed
• Conferring with phone & equipment maintenance services
• Writing daily events on white board
• Producing correspondence, copying and faxing as necessary
• Creating and distributing weekly packets with contracts for upcoming events
• Mailing customer response sheets at the conclusion of each event for all locations
• Replying to customers’ e-mails when possible and distribute all else
• Attending bi-weekly sales meetings
• Work in other departments on the property

Benefits

• $45 hotel rooms, 40% off bottles of wine, access to concerts.
• Happy Hour beverage pricing all day, 40% off McMenamins apparel & spa services, shift food credits and more.
• Comprehensive insurance benefits package, including vision, medical, dental, chiro and alternative care to eligible employees
• 401(K)plan with employer contribution to eligible employees
• Paid Time Off (PTO)
• Neighborhood pubs and hotels with opportunities to work at other locations like our winery or concerts
• Belief in a work life balance
• Be part of a fun team and having a positive work environment
• Multiple career path opportunities - we have staff who have gone from front desk attendants to sales associates, from server to manager and many other continuing stories within McMenamins.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees