Safety & Compliance Assistant, Road Transport US

DSV-posted 3 days ago
$21 - $28/Yr
Full-time • Entry Level
Chandler, AZ
5,001-10,000 employees
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The Safety & Compliance Assistant supports department leadership by managing daily compliance activities related to driver qualification files, ELD logs, safety camera events, vehicle licensing, and fuel processes. This role maintains high-volume, audit-ready records in systems such as Tenstreet, Geotab, and Netradyne to ensure compliance with FMCSA and DOT regulations. The position also provides cross-functional support for fuel tax and vehicle licensing activities, including Comdata fuel card administration.

  • Maintain complete, accurate, and audit-ready Driver Qualification (DQ) files in Tenstreet.
  • Verify new hires meet all requirements under 49 CFR Part 391.
  • Run and track MVR, PSP, Clearinghouse, and prior employment verifications.
  • Monitor and track CDL, medical certificates, endorsements, ELDT, and annual review deadlines.
  • File road tests, training records, and updated driver documentation.
  • Complete monthly DQ audits and report findings to the Safety Supervisor.
  • Prepare DQ records for DOT audits, insurance requests, and claims.
  • Review daily ELD logs for errors, violations, and missing or unassigned driving time.
  • Assign unassigned driving time to the appropriate driver.
  • Identify and escalate recurring Hours-of-Service (HOS) issues to leadership.
  • Maintain accurate ELD records for internal and DOT audits.
  • Provide log data to support coaching, corrective actions, and investigations.
  • Review daily safety camera events and monitor driver safety scores.
  • Identify high-risk behaviors such as distraction, speeding, and hard braking.
  • Pull, document, and route video clips to Safety leadership for review.
  • Track coaching activity and follow-up actions.
  • Maintain camera event files for audits, training, claims, and investigations.
  • Assist with Comdata fuel card activity, including receipt review and transaction validation.
  • Monitor fuel usage trends, unusual transactions, and missing receipts.
  • Support fuel tax (IFTA) reporting and related documentation.
  • Assist with vehicle licensing, registrations, permits, and plate renewals.
  • Maintain accurate fuel and licensing records in department systems.
  • Provide backup support during peak periods or staffing gaps.
  • Process new hire safety packets and verify completion of all required documentation.
  • File and update compliance documents in Tenstreet and internal systems.
  • Track alerts for expired or missing CDL, medical, training, or compliance items.
  • Maintain organized, audit-ready safety and compliance files.
  • Support safety meetings and department reporting needs.
  • Run scheduled MVR and Clearinghouse checks.
  • Review DVIRs for missing inspections or overdue repairs.
  • Prepare weekly safety and compliance summaries for leadership.
  • Complete monthly DQ and training audits.
  • Assist with CSA trend analysis and crash documentation.
  • Support insurance and legal teams with requested compliance records.
  • Ensure compliance with FMCSA and DOT regulations, including Parts 40, 382, 383, 387, and 390-399.
  • Maintain accurate records for DOT audits, safety reviews, and regulatory inquiries.
  • Escalate regulatory questions or concerns to department leadership as needed.
  • Other Duties and projects as assigned.
  • High school diploma or equivalent required; associate's degree or coursework in transportation, safety, or business preferred.
  • 1-3 years of experience in trucking, transportation safety, DOT compliance, or fleet operations preferred.
  • Working knowledge of FMCSA and DOT regulations strongly preferred.
  • Strong attention to detail with the ability to maintain accurate, audit-ready records.
  • Working knowledge of DOT, FMCSA, and driver qualification requirements.
  • Ability to analyze compliance data, identify trends, and escalate risks.
  • Strong organizational and time-management skills in a high-volume environment.
  • Effective written and verbal communication skills.
  • Ability to handle sensitive information with professionalism and confidentiality.
  • Sound judgment and ability to prioritize tasks in a fast-paced, compliance-driven setting.
  • Proficiency with Microsoft Office and transportation compliance systems.
  • Experience using Tenstreet, Geotab, Netradyne, or similar safety and compliance systems is a plus.
  • DSV offers a comprehensive benefits program designed to support the health and well-being of employees and their families. Benefits include medical, prescription, dental, vision, and life insurance, as well as flexible spending accounts (FSAs), health savings accounts (HSAs) (for eligible plans), and short- and long-term disability coverage.
  • Employees also have access to wellness resources, Employee Assistance Program (EAP) services, and other support benefits. Financial benefits include participation in the DSV 401(k) plan, which provides company matching contributions of up to 5%.
  • To support work-life balance, DSV offers various paid time off programs and paid company holidays. Specific PTO and leave programs may vary by location and division in accordance with state or local laws.
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