Rotations Coordinator, DCOM, Harrogate

Lincoln Memorial University-posted about 1 year ago
Full-time
Harrogate, TN
Educational Services
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The Rotations Coordinator at the LMU-DeBusk College of Osteopathic Medicine is responsible for coordinating clinical rotations and managing preceptor and clinical adjunct appointments. This role involves ensuring that osteopathic medical students are scheduled for clinical rotations that meet graduation requirements, maintaining student health records, and facilitating communication between students and clinical sites.

  • Promote the mission of Lincoln Memorial University to all faculty, staff, students, and the community.
  • Promote effective working relationships among faculty, staff, and students.
  • Participate on university committees.
  • Implement policies and procedures for assigning students to specific rotations.
  • Track multiple telephone inquiries, emails, and student schedule changes.
  • Send out appropriate paperwork to sites for student rotations.
  • Coordinate confidential student, facility, and preceptor files and compile regular and special reports as needed.
  • Ensure 3rd and 4th year osteopathic medical students are scheduled and confirmed for clinical rotations that meet the requirements of the DCOM curriculum for graduation.
  • Ensure students are current with immunizations.
  • Ensure that students have the appropriate background checks prior to starting rotations.
  • Monitor the VSAS database.
  • Assist with applications and scheduling residency interviews (including VSAS applications).
  • Work closely with sites and their coordinators on changes to rotations and preceptors.
  • Gather student required clinical rotation documentation (drug screen, background check, all health documentation).
  • Provide required clinical rotation documentation to preceptors and hospitals.
  • Maintain health records for students.
  • Work closely with students in setting up and ensuring that all rotations are met for graduation.
  • Monitor formative and summative evaluations for students on rotations and compile grades.
  • Maintain database by entering, updating, and tracking information on students, faculty, and sites.
  • Complete required institutional, program accreditation, and other reports necessary for the advancement of University programs, both on campus and at extended campus sites.
  • Perform other duties as assigned.
  • At least 3 years of experience in an office setting.
  • Good computer skills and software knowledge of Word, Excel, PowerPoint, or similar programs.
  • Good verbal and written communication skills.
  • Good organizational and math skills.
  • Familiarity with clinical rotations.
  • Knowledge of terminology regarding rotation types and requirements.
  • Bachelor's degree in a relevant field.
  • Equal Opportunity Employment
  • Criminal background checks conducted on all employees
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