Room Reservation Coordinator - Charter House
About The Position
Assists in the achievement of Charter House operating goals and objectives by ensuring effective and efficient room reservation coordination while providing non-clinical administrative office support. Reserves and coordinates apartment use for guests, Mayo Clinic employees, and Mayo School of Graduate Medical Education (MSGME) residents. Coordinates reservations of internal Charter House meeting rooms. Develops and executes Assisted Living lease contracts. Oversees Care Hotel contract management and communication. Interacts effectively with prospects, all current Charter House residents and their family members. Provides tours of Charter House to prospective guests. Responds to phone and website inquiries. Uses a variety of software to schedule and reserve spaces. Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining spreadsheets; answering telephones and providing related follow- through. Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
Responsibilities
- Ensuring effective and efficient room reservation coordination
- Providing non-clinical administrative office support
- Reserving and coordinating apartment use for guests, Mayo Clinic employees, and Mayo School of Graduate Medical Education (MSGME) residents
- Coordinating reservations of internal Charter House meeting rooms
- Developing and executing Assisted Living lease contracts
- Overseeing Care Hotel contract management and communication
- Interacting effectively with prospects, all current Charter House residents and their family members
- Providing tours of Charter House to prospective guests
- Responding to phone and website inquiries
- Using a variety of software to schedule and reserve spaces
- Performing a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
- Managing of calendars
- Preparing documents and presentation materials
- Processing invoices and reimbursements
- Composing and/or transcribing correspondence/documents
- Supporting departmental projects/activities
- Creating and maintaining spreadsheets
- Answering telephones and providing related follow- through
Benefits
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
