Risk and DOT Compliance Coordinator

VinLux•Buena Park, CA

2d•Onsite

About The Position

Under general guidance of the General Manager, the Risk and Safety Compliance Coordinator plans, directs, and manages the activities of a risk management program to protect VinLux through risk avoidance and reduction. Loss exposure and costs are reduced through management of safety and loss control, general liability and property programs, along with maintaining compliance with company policies, all local and federal state laws and regulations, including OSHA, DOT, CHP and various other regulations and codes. This hands-on position will function as a liaison, supporting management and employees in maintaining a safe and healthy work environment. Duties may include, but are not limited to, developing, implementing, and overseeing safety and risk management training programs, maintaining safety records, conducting inspections, coordinating driver training, ensuring compliance with DOT and FMCSA regulations, managing driver records and logs, investigating accidents, processing injury and liability claims, and ensuring OSHA compliance.

Requirements

Previously provided safety compliance to a workforce or trucking fleet.
Working knowledge of worker’s compensation system and OSHA in California including workplace safety and reporting.
Ability to read and interpret documents relating to safety rules, maintenance and operating instructions as well as technical procedure manuals and government regulations.
Ability to effectively present information as well as the ability to write routine reports and correspondence and produce useful management reports.
Must be able to travel between both company facilities in Northern and Southern CA, as required.
Strong organizational, interpersonal and communication skills with the ability to assess, coach, train and mentor employees.
Knowledge of general and auto liability claims administration.
Injury and damage claim investigation; principles and procedures of accident prevention.
Effectively plan, organize, conduct and coordinate a comprehensive risk management program.
Maintain highest levels of integrity and confidentiality with sensitive information encountered during the course of work and use sound professional judgement and ethics.
Able to utilize latitude given within job parameters to make independent decisions.
Capability to take initiative, problem solve, handle multiple tasks, ability to re-prioritize duties and work well under pressure to meet deadlines.
Ability to manage multiple projects, establish priorities, and accomplish goals and objectives.
Proficient to advanced level for Microsoft Programs including Word, Excel and Outlook.
3 years+ of Safety experience in related transportation compliance.
3 years+ with FMCSA and DOT requirements.
2 years+ of Electronic Log compliance.
Expertise and extensive knowledge of DOT rules and regulations.
A Bachelor’s degree from an accredited college or university in occupational health, occupational safety or a closely related field.

Nice To Haves

Fluency in Spanish, both oral and written

Responsibilities

Develop, implement and oversees on-going safety and risk management training programs for VinLux employees to include training seminars, identifying hazards and exposures prior to loss, accident and incident report preparation, etc.
Produce, maintain and track required safety training, records and retention.
Conduct monthly safety inspections for operations in Northern and Southern CA.
Coordinates, oversees, and provides guidance to all departments on safety program development and implementation, and on identifying, evaluating, eliminating, or reducing risks.
Maintain current knowledge of laws/regulations pertaining to safety, safety programs and compliance and provide frequent and on-going updates for VinLux.
Develop and maintain effective communications and relationships with all staff and assists management in conducting detailed accident investigations and remediation.
Responds and assists to safety audits and investigations.
Coordinating driver training and skill assessment to include on-boarding training and orientation, remedial training.
Maintains and assists with compliance of DOT and FMCSA regulations.
Responsible for conducting all tasks associated with: Driver Qualifications, Driver Training and Driver Records while identifying and resolving compliance and non-compliance issues and resolving them in a timely manner.
Conduct weekly audits of drivers to ensure compliance and productivity through a fleet management and tracking software system.
Issue and maintain fleet cards for company drivers and company owned power units.
Maintain roadside inspections and citations including overweight, traffic violations, etc.
Review Driver Vehicle Inspection Reports (DVIR) daily and communicate with driver management to correct and validate the resolution.
Responsible for maintaining compliant files and records and efficient use of Hours of Service.
Manage safety and quality incident tracker associated with all not at fault and at fault incidents.
Maintain internal database with current driver status, license information, and DOT compliance information.
Manage driver logs to ensure timely and accurate completion, as well as compliance with Federal DOT regulations.
Investigate and track all accidents to meet both company and FMCSA and DOT requirements.
Assume primary responsibility and is point person in responding to personal injury and vehicle accidents with investigations. Determination of cause and preventability and identifying potential trends.
Processes, administers and manages all injury and liability claims and works closely with the Human Resources Department in accordance with company policy.
Provide expertise in all matters related to OSHA regulations and ensure company operations are compliant at all times.
Maintain OSHA Logs and annual OSHA Reporting and Submission of workplace injuries to DOL via ITA System.
Ensure required regulatory and compliance postings in all locations.
Implements Injury and Illness and Prevention Plan, Emergency Action Plan and schedules appropriate safety drills.
Conduct the renewal and MCS-150 filing for the company every other year.
Oversee Department of Motor Vehicle Employee Pull Notice Program for both facilities.
Performs other duties as assigned