RIMS Records Analyst III

University of Texas at Austin

109d • $42,244

About The Position

Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas: a defined benefit retirement plan Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card.

Requirements

• Bachelor’s degree in field related to the work to be performed.
• Minimum three years of experience in records management policies and best practices.
• Experience providing training on records management topics.
• Experience reviewing physical and electronic records to determine records classification and disposition eligibility.

Nice To Haves

• Certified Records Analyst (CRA)

Responsibilities

• Consults with University staff in virtual meetings and on-site consultations.
• Evaluates physical records and makes recommendations to University staff on strategies for cleanup or digital imaging projects.
• Consults on physical or digital records appraisal and disposal projects undertaken by the department.
• Completes recurring and special projects supporting records and information management at the University.
• Develops and maintains the University records retention schedule, including organizing and coordinating recertification and amendment processes.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the management of records.
• Reviews the effectiveness of the University's record-keeping practices and records management systems and proposes recommendations for improvement.
• Prepares administrative reports, studies, and specialized research projects.
• Advises and assists University staff in compliance with records and information management laws, policies, and best practices.
• Responds to inquiries referred from the RIMS shared email account.
• Monitors the RIMS shared email account when the RIMS Administrative Associate is unavailable.
• Oversees the completion and ongoing maintenance of records inventories created by University Departmental Records Management Contacts (DRMCs).
• Consolidates department-level inventories into a single University records inventory and makes updates as needed.
• Makes recommendations and escalates concerns to the RIMS Director based on inventories submitted by the DRMCs.
• Maintains the official list of DRMCs and works with University departments to assign new contacts when needed.
• Compiles reports on departmental records management compliance with HOP requirements.
• Coordinates and conducts records management training for University staff.
• Presents records management training in person and via webinar at least quarterly.
• Creates and updates records management training content, including guidance documents, infographics, presentation materials, pre-recorded videos, and hands-on exercises.
• Develops records management program communications and resources in alignment with RIMS and University branding standards.
• Performs regular outreach with DRMCs, including developing communications and organizing informational events.
• Reviews routine records disposition requests and coordinates with the University archives on the review and transfer of archival records.
• Confirms that disposition requests reference the appropriate records series and that disposition eligibility has been correctly calculated before routing for final approval.
• Meets with the University Archivist monthly to discuss outstanding archival transfer or review requests.
• Engages in professional development to stay up-to-date on records and information management trends.

Benefits

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees