Rights & Permissions Specialist
About The Position
The Rights & Permissions Specialist supports the research, acquisition, clearance, documentation, and tracking of third-part content used across Great Minds’ digital and print curriculum materials. This role manages day-to-day permissions requests, conducts rights-holder research, secures licenses, and ensures usage terms, restrictions, and metadata are accurately captured and maintained within a rights, digital asset, and content management systems. Working closely with cross-functional partners, the Rights & Permissions Specialist helps ensure assets are compliant, discoverable, and ready for use, contributing to timely product releases and high-quality, knowledge-right instructional materials.
Requirements
- Minimum of 3 years’ experience in rights and permissions preferably within educational publishing or a related content-driven industry
- Strong organizational, project management, and problem-solving skills, with the ability to execute detailed, guideline-driven work to meet established deadlines within an iterative product development process
- Strong written, verbal, and interpersonal communication skills, with the ability to incorporate different perspectives and feedback in service of organizational goals
- Alignment with Great Minds’ knowledge-rich philosophy, content development principles, and instructional design approach
- Demonstrated ability to adapt to changing business needs while maintaining accountability, urgency, and high-quality output in a fast-paced environment
- Comfort using technology and proficiency in digital collaboration tools (e.g. Smartsheet, Microsoft 365, Google Workspace)
- Bachelor’s degree
Responsibilities
- Permissions & Rights Management Assess incoming permission requests for images, video, text, audio, and data assets used across digital and print educational products.
- Conduct copyright and rights-holder research for third-party assets.
- Secure rights from licensers, negotiate terms, and ensure compliance with copyright, licensing agreements, and internal guidelines.
- Review manuscripts and digital platforms to validate third-party assets for compliance with contractual permissions and digital licensing requirements (hosting, streaming, derivatives, etc.).
- Metadata Management & Data Quality Track request statuses, dependencies, and delivery milestones within established workflows.
- Maintain accurate rights metadata—such as usage terms, restrictions, expirations, source documentation, rights holders, and attribution requirements—using defined metadata schemas.
- Assist in regular data-quality checks, and maintain accessible documentation for audits and compliance reviews.
- Participate in testing and rollout of enhancements or new features within digital asset and rights management systems.
- Cross-Functional Collaboration Collaborate with Product, Content, Editorial, Legal, Production, and Digital teams to ensure clarity around rights status and licensing limitations.
- Communicate potential rights risks or restrictions, and suggest alternative assets, when needed.
- Support the Rights & Permissions team in preparing rights reports or compliance summaries for release cycles.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
