Right of Way Document Specialist

Percheron • Barnstable, MA

91d

About The Position

The Document Specialist will be assigned to one or more projects. The Document Specialist must have an understanding of right-of-way projects and solar operations, timelines, and project requirements.

Requirements

• Ability to work independently and QA/QC others work with accuracy.
• Ability to plan and organize workload, adjust to changing priorities, and work well under pressure without supervision.
• Possess strong communication skills, attention to detail, and strong analytical skills.
• Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).
• Database experience with Percheron's NSite database and ability to learn client databases.
• Ability to work autonomously and to collaborate fully as a team player.
• Ability to pay close attention to details, and present good planning, organization, and time management skills.
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Ability to maintain regular attendance as per work schedule agreed with the manager.
• Ability to comply with applicable laws and regulations and Company policies and procedures.

Responsibilities

• Report to the Documents Supervisor who is responsible for the project/assignment.
• Manage influx of multiple daily requests with close attention to time-sensitive information, and task deadlines.
• Review and analyze title information and documents, LTC, and title opinions.
• Enter and maintain ownership information and documents in multiple database systems.
• Review and understand right-of-way documents, and maintain easement records and documents in various database systems.
• Prepare option/easement documents as requested using approved templates and wording.
• Scan documents as received, upload them into the document management system and enter data into appropriate database system(s).
• Prepare various letters for mailout, including Introductory Letters, Survey Notification, Survey Permission, Environmental Survey Notification, and others.
• QA/QC documents created by another Document Specialist.
• Process option and easement packages and necessary reports under the direction and guidance of the Supervisor.
• Maintain title records, easement records, documents, forms, and multiple databases through data entry, manual filing, building files, and other applications.
• Keep all files organized and updated.
• Verify payment calculations.
• Assist Project Manager with special projects as needed.
• Produce various reports for the Project Manager as requested.
• Coordinate mapping of all tracts with GIS and updating of the status of tracts.
• Submit documents for recording to county recorder or clerk offices as dictated by project instructions.
• Securely maintain all original documents and project data.
• Assist other business units or departments with special projects as requested.
• Other duties as assigned.

What This Job Offers

• Industry: Specialty Trade Contractors