Proposal Author

Thayer Infrastructure Services (TIS) and its affiliated companies•Pataskala, OH

2d•Onsite

About The Position

We are seeking a detail-oriented and strategic RFP Proposal Author to join our team. The ideal candidate will be responsible for developing, writing, and coordinating compelling and compliant responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and related procurement documents. This role requires a strong command of language, an ability to manage multiple projects simultaneously, and a deep understanding of proposal development processes.

Requirements

Bachelor’s degree in English, Communications, Business, Marketing, or a related field
Proven experience in proposal writing, RFP/RFI responses, or a similar role
Exceptional written and verbal communication skills
Strong organizational skills with the ability to manage multiple deadlines
Proficiency in Microsoft Office Suite and proposal management tools
Attention to detail and a commitment to delivering high-quality work
Ability to read & understand construction contracts & drawings
Ability to factor in all potential risk factors such as terrain, weather, labor availability, equipment availability, material availability & overall difficulty of the proposed work scope

Nice To Haves

Knowledge of the RFP/RFI process within the utility industry
Experience with graphic design or document formatting software for proposal aesthetics
Familiarity with RUS pricing
Experience with Salesforce
Proficiency in Microsoft Word, including advanced formatting techniques such as Styles, templates, and document structure, is strongly preferred.

Responsibilities

Analyze RFP/RFI requirements to develop compliant, persuasive, and customized responses.
Collaborate with cross-functional teams, including Safety, Operations, Fleet, Legal, and Finance, to gather relevant content and ensure alignment with organizational goals.
Draft, edit, and format proposal documents to meet submission deadlines.
Maintain a repository of proposal content, templates, and supporting documentation.
Continuously improve and update boilerplate content for clarity, relevance, and compliance with industry standards.
Create and manage proposal development timelines, ensuring all stakeholders meet deadlines
Schedule and lead proposal kickoff meetings, progress check-ins, and review sessions
Conduct thorough reviews of proposals to ensure accuracy, compliance, and consistency
Edit and proofread content to ensure high-quality, error-free submissions
Research clients, competitors, and market trends to tailor proposals and highlight competitive advantages
Identify and address potential risks or challenges in proposal responses
Build strong relationships with internal teams to facilitate efficient information sharing and collaboration
Provide guidance and training to team members on proposal best practices and tools
Contact clients, potential customers, GCs, ECs, vendors, and related for clarifications and information required in order to submit accurate and winning proposals
Identify and reach out to potential subcontractors or vendors for quotes and necessary information
Evaluate and integrate subcontractor and vendor responses into proposal documents
Ensure subcontractor deliverables align with the overall proposal strategy and compliance requirements
Follow up on submitted information, develop and maintain professional relationships with a wide range of industry partners
Follow-up on submitted information as a tool for improving competitive responses for future opportunities as well as for maximizing customer service
Attend internal and external meetings and develop presentations when necessary
Achieve and maintain productivity, quality, and performance standards to meet KPIs
Highly organized, motivated, detail-oriented, ability to work independently and as a team member
Successful experience managing multiple bids, RFIs, and related documents
Understand and effectively interface with multiple clients and their respective teams
Review, monitor, and improve existing processes and interactions with clients
Embrace strong work ethics personally, within company and client teams