RFP/GSA Administrator

Mooring Disaster Restoration and Commercial Construction•Benbrook, TX

About The Position

We’re looking for a meticulous and solutions-driven RFP/GSA Administrator to support our growing business development efforts. If you thrive in a detail-heavy environment, enjoy analyzing complex requirements, and take pride in keeping systems compliant and organized—this opportunity is for you. This role plays a critical part in identifying high-value bid opportunities, managing GPO renewals, and ensuring seamless coordination across departments. Company Overview Mooring is a third-generation, commercial disaster mitigation company with a commercial mitigation division (mitigate fires, floods, etc.), restoration division (reconstruction) and a remodel division (planned construction). We’re professionals working for professionals in major industries coast-to-coast, minimizing business downtime for our clients with transparent, efficient, and effective methods of mitigation, restoration, and remodel. Whether it’s damage from water, fire, mold, a natural disaster, or a refresh/rebrand—when you need us, we’re already there. These Core Values Drive Us Join a team where Family Values, Integrity, Humility, Boldness, and Excellence are more than just words—they’re the foundation of everything we do. Our mission is To Honor God Through Restoring Lives and Building Futures, and that starts with investing in our people. Here, you’ll find a purpose-driven career, a supportive team, and the opportunity to make a lasting impact. Choose a workplace where your values align with your work, and where every day is an opportunity to grow, serve, and succeed. Does the Following Describe You? We are looking for a humble, hungry, and smart individual who embodies our core values, maintains a positive attitude, and thrives in a team-oriented environment. The ideal candidate is analytical, organized, and proactive. This individual communicates professionally and empathetically, maintains strict confidentiality, anticipates deadlines before they become urgent, and remains calm under pressure while managing multiple priorities. Who We Want Mooring seeks an RFP/GSA Administrator to join the Business Development team and support strategic revenue growth through disciplined bid research, GPO administration, and procurement compliance. The ideal candidate is detail-oriented, process-driven, and highly accountable. This role is ideal for someone who values behind-the-scenes impact that directly fuels company growth and operational excellence.

Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, or related field (or equivalent experience)
Advanced proficiency in Microsoft Office Suite (particularly Excel)
Strong analytical and research skills
Excellent written and verbal communication abilities
Demonstrated attention to detail and deadline management
Ability to manage multiple contracts, renewal cycles, and priorities simultaneously

Nice To Haves

Experience with government procurement systems, including SAM.gov
Familiarity with federal, state, and local bidding processes
Knowledge of GPO structures and renewal procedures
Experience negotiating contract terms
Basic understanding of contract economics and financial analysis

Responsibilities

Research and identify qualified bid opportunities through government portals, state/local sites, and private RFP sources
Evaluate bid requirements against company capabilities and prepare executive summaries with recommendations
Maintain and track bid calendars, submission deadlines, and pursuit decisions
Coordinate closely with Business Development to support proposal advancement
Manage all Group Purchasing Organization (GPO) renewals, ensuring 100% on-time submissions
Gather and submit required compliance documentation, certifications, and renewal materials
Support contract negotiations and monitor membership terms and cost optimization opportunities
Maintain procurement compliance, reporting accuracy, and respond to internal stakeholder inquiries within 24 hours