RFP Coordinator

RevSpring•Nashville, TN

About The Position

The RFP Coordinator is responsible for managing the end-to-end response process for Requests for Proposal (RFPs), Requests for Information (RFIs), and other customer questionnaires. This role partners closely with Sales, Marketing, Product, Legal, Finance, and Operations to develop accurate, compelling, and timely responses that support new business growth and client retention.

Requirements

Strong writing, editing, and proofreading skills
Excellent project management and organizational abilities
Ability to manage multiple deadlines in a fast-paced environment
Strong attention to detail and commitment to quality
Effective communication and collaboration skills across teams
Experience with proposal management tools (e.g., RFPIO, Loopio, Qvidian, or similar platforms)
Experience in B2B, SaaS, healthcare, financial services, or technology environments
Familiarity with compliance, security, or regulatory questionnaires
Basic understanding of sales processes and business development
Bachelor’s degree or equivalent experience
2–4 years of experience in proposal coordination, RFP management, or a related role
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
Ability to write reports, business correspondence and procedure manuals.
Ability to effectively present information and respond to questions from a variety of both internal and external sources.

Responsibilities

Coordinate and manage the full lifecycle of RFPs, RFIs, RFQs, and security questionnaires from receipt through submission
Serve as the primary point of contact for internal stakeholders during the response process
Develop, edit, and organize high-quality, compliant proposal responses that align with brand voice and client requirements
Collaborate with subject matter experts to gather, validate, and synthesize technical, legal, and commercial information
Maintain and continuously improve the proposal content library, templates, and standard responses
Track deadlines, milestones, and approvals to ensure on-time submissions
Ensure accuracy, consistency, and quality across all proposal materials
Support proposal strategy development, including win themes and competitive positioning
Conduct post-submission reviews to capture lessons learned and improve future responses
Assist with ad hoc sales enablement materials as needed