RFP and Bids Assistant
About The Position
We are currently seeking a RFP & Bids Assistant to join our Sales Operations Team! Here’s what makes this team awesome: Our RFP & Bids team plays a critical role in expanding hand2mind’s reach to schools and districts nationwide by ensuring timely and accurate submission of proposals and bids. We collaborate across departments to bring our hands-on learning solutions to classrooms, supporting educators and students alike. You’ll be part of a fast-paced, detail-oriented group that values precision, teamwork, and continuous improvement. This is a fantastic opportunity for someone looking to launch or grow a career in sales operations, education support, or administrative services. You’ll gain exposure to the full lifecycle of bid and proposal management, work closely with experienced professionals, and contribute directly to the success of a mission-driven company. Plus, you’ll be part of a team that’s passionate about making learning engaging and accessible for all kids.
Requirements
- 1-2 years of experience in a bid/proposal environment
- Familiarity with vendor registration processes and bid submission protocols
- Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet tight deadlines
- Excellent written and verbal communication skills
- Comfortable working with cross-functional teams and interdepartmental communication
- Flexible and adaptable, able to shift priorities quickly in a fast-paced environment
- Self-directed and reliable, able to work independently without requiring frequent oversight
Responsibilities
- Monitor and organize the RFP & Bids Department inbox, routing messages to the appropriate team members.
- Complete vendor registration forms and maintain accurate, up-to-date records.
- Prepare and submit blanket bids and routine proposals via mail, email or online portals.
- Perform accurate data entry and maintain organized files for vendor forms and bid records.
- Create Sole Source letters as needed.
- Communicate effectively with other departments to gather required information and ensure timely bid submissions.
- Maintain confidentiality and compliance with bid submission protocols.
- Support the RFP & Bids team with administrative tasks and other duties as assigned.
Benefits
- Total compensation includes profit sharing bonus potential, 401k matching, and a variety of other benefits (details can be found here [https://webringlearningtolife.com/culture-benefits-dei#benefits]).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
