RFP Analyst

Avantor

255d • $60,100 - $100,100

About The Position

The RFP Analyst plays a key role in helping the organization win contracts. This role is responsible for preparing, coordinating, and managing bids, tenders, or proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), or other procurement solicitations. This role is responsible for the overall completion of the bid from start to finish, mainly in support of our most strategic and global customers.

Requirements

• Bachelor's degree in business, communications, marketing, engineering, supply chain management preferred, or a related field or equivalent/applicable experience.
• 5+ years' experience in bid or proposal management, sales, or procurement required.
• Previous experience with bid writing software or platforms like C4C, Microsoft Project, or procurement portals preferred.
• High-functioning MS Office user and writer; technical writing experience preferred.
• Certifications in bid management, project management (e.g., PMP), or procurement (e.g., CIPS) a plus.
• Strong analytical skills to break down complex bid requirements and prepare accurate, detailed proposals.
• Excellent organizational and time management skills to handle multiple bids simultaneously.
• Strong written and verbal communication skills to create persuasive and clear proposals.
• Ability to work closely with multiple departments (e.g., finance, legal, technical teams) to gather inputs for the bid.
• Attention to detail to ensure that the bid is error-free, compliant, and meets all the client's requirements.
• Negotiation skills to liaise with suppliers, subcontractors, and clients to negotiate terms and pricing.
• Familiarity with procurement and contract processes, relevant regulations, and industry-specific requirements.

Nice To Haves

• Experience with bid writing software or platforms like C4C, Microsoft Project, or procurement portals.
• Certifications in bid management, project management (e.g., PMP), or procurement (e.g., CIPS).

Responsibilities

• Review and analyze RFPs, RFQs, and other solicitation documents to fully understand the project requirements, scope, and deliverables.
• Prepare detailed proposals, including cost estimates, timelines, and resource plans, to submit competitive bids.
• Ensure all bid submissions comply with the client's specifications, internal company policies, and industry standards.
• Coordinate with cross-functional teams (e.g., sales, legal, finance, regulatory) to gather necessary information and ensure the proposal is complete and accurate.
• Assign tasks to relevant team members and manage timelines to ensure the proposal is completed by the submission deadline.
• Work closely with subject matter experts to develop the technical and operational components of the bid.
• Create high-quality, professional bid documents that reflect the company's capabilities and align with customers' requirements.
• Present the proposal internally for approval and, if necessary, to the customer during bid clarification meetings.
• Identify and assess potential risks or challenges related to the bid or project, such as financial, legal, or operational risks.
• Submit bids on time through appropriate channels, whether electronically or physically.
• Track the progress of submitted bids and maintain communication with the client or procurement teams for feedback and clarification.
• Conduct research on competitors' bids and pricing strategies to ensure that the company's proposal is competitive.
• Continuously improve the bidding process by identifying inefficiencies, proposing automation solutions, and implementing best practices.

Benefits

• Diverse, equitable and inclusive culture.
• Learning experiences to support career growth and success.

What This Job Offers

• Career Level: Mid Level
• Industry: Merchant Wholesalers, Nondurable Goods
• Education Level: Bachelor's degree