Retreats & Events Coordinator - PT (30hrs/wk)
About The Position
YMCA of Metropolitan Fort Worth Employment Application RETREATS & EVENTS COORDINATOR Live, Lead, and make an impact at camp - year-round. Just 15 minutes from downtown Fort Worth exists a 360-acre property of scenic, wooded magic called YMCA Camp Carter. Since 1948, Camp Carter is where adventure has met purpose. We serve thousands of children, families, and adults each year through overnight and day camps, outdoor education, equestrian programs, retreats, and family programs. We're looking for an energetic, fun-loving, sometimes silly, passionate, strategic, and mission-driven leader to join our team as a Retreats & Events Coordinator - someone ready to grow the camp's community impact. The Retreats & Events Coordinator will assist in both the sales and execution of Camp Carter Retreats & Events. This role blends event management with camp-style programming, ensuring participants enjoy safe, engaging, and transformative retreats which foster community, personal growth, and adventure.
Requirements
- Experience in hospitality, event planning and design, camp management, or retreat coordination.
- Strong organizational and leadership skills.
- Excellent communication and interpersonal abilities.
- Ability to thrive in outdoor environments and adapt to changing conditions.
- Ability to work weekends.
Responsibilities
- Lead the events and retreats sales process from intake to closing.
- Conduct engaging camp tours for potential clients.
- Handle inquiries and calls from potential customers, coordinating with administrative support.
- Build and maintain strong relationships with clients and participants.
- Coordinate all aspects of camp retreats including lodging, meals, and activity schedules.
- Coordinate booking camp facilities, outdoor equipment, and supplies.
- Develop retreat itineraries that balance structured programming with free time.
- Act as the Manager of Duty (MOD) when assigned ensuring smooth operations and memorable experiences (often on weekends).
- Act as the primary point of contact for attendees when needed, ensuring a welcoming and inclusive environment.
- Adapt activities to suit diverse age groups and participant needs.
- Welcome participants upon their arrival to camp.
- Gather and analyze feedback to improve future retreats.
- Ensure compliance with safety protocols and emergency procedures.
- Prepare retreat and event contingency plans for weather or unexpected challenges.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
