Retreats & Events Coordinator

YMCA of Metropolitan Fort Worth•Fort Worth, TX

33d•Onsite

About The Position

The Retreats & Events Coordinator will assist in both the sales and execution of Camp Carter Retreats & Events. This role blends event management with camp-style programming, ensuring participants enjoy safe, engaging, and transformative retreats which foster community, personal growth, and adventure.

Requirements

Experience in hospitality, event planning and design, camp management, or retreat coordination.
Strong organizational and leadership skills.
Excellent communication and interpersonal abilities.
Ability to thrive in outdoor environments and adapt to changing conditions.
Ability to work weekends.

Responsibilities

Lead the events and retreats sales process from intake to closing.
Conduct engaging camp tours for potential clients.
Handle inquiries and calls from potential customers, coordinating with administrative support.
Build and maintain strong relationships with clients and participants.
Coordinate all aspects of camp retreats including lodging, meals, and activity schedules.
Coordinate booking camp facilities, outdoor equipment, and supplies.
Develop retreat itineraries that balance structured programming with free time.
Act as the Manager of Duty (MOD) when assigned ensuring smooth operations and memorable experiences (often on weekends).
Act as the primary point of contact for attendees when needed, ensuring a welcoming and inclusive environment.
Adapt activities to suit diverse age groups and participant needs.
Welcome participants upon their arrival to camp.
Gather and analyze feedback to improve future retreats.
Ensure compliance with safety protocols and emergency procedures.
Prepare retreat and event contingency plans for weather or unexpected challenges.