Retail Marketing Administrator

JLL•McLean, VA

44d•Onsite

About The Position

Retail Marketing Administrator Provide administrative support to the Senior Marketing Manager and Marketing Manager, as well as offer assistance / support as needed to entire shopping center team. This role provides comprehensive administrative support for marketing operations, community engagement activities, event space management, and Capital One Park operations. Retail Marketing Administrator Job Summary Provide administrative support to the Senior Marketing Manager and Marketing Manager, as well as offer assistance / support as needed to entire campus team. This role provides comprehensive administrative and operational support for marketing operations, community engagement activities, event space management, and campus seasonal operations.

Requirements

Complete knowledge of Microsoft Office Products: Excel, Word, PowerPoint
Ability to learn employer specific web-based software systems
Ability to manage time well and be self-motivated, without direct supervision
Strong organizational skills to support multiple venues and event spaces
Experience with social media platform administration across multiple accounts
Ability to coordinate administrative tasks across diverse property operations
Years of relevant experience – 1-3 years clerical experience, 1-2 years marketing experience preferred
Complete knowledge of Microsoft Office Products: Excel, Word, PowerPoint
Ability to learn employer specific web-based software systems including campus scheduling systems and operational management platforms
Ability to manage time well and be self-motivated, without direct supervision
Strong organizational skills to support multiple venues and event spaces
Experience with social media platform administration across multiple accounts
Ability to coordinate operational tasks across diverse campus operations
Physical capability to support event setup and seasonal campus operations
Years of relevant experience – 1-3 years clerical experience, 1-2 years marketing experience preferred
Years of relevant experience – 1-3 years clerical experience, 1-2 years marketing experience preferred
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Responsibilities

Marketing/Communications Administrative Support Administrative duties to support the marketing and events Update/Coordinate social media promotions and website listings across Capital One Center and Capital One Park platforms Prepare contracts for events, displays, shows and sampling including contracts for The Nest, The Birdcage, and The Jungle event spaces Assist in securing proper permitting for event schedule including Capital One Park events and college tournaments Provide administrative support for event implementation and physical event setup when necessary Track Certificates of Insurance for marketing vendors and event space vendors and Licensees Assist in preparation of retailer memos, flyers and announcements Support the gift card operation (if applicable) Provide administrative support for property collateral installation coordination
Community Engagement & Event Space Administrative Support Assist with administrative aspects of TeamUp scheduling system for The Nest and The Birdcage bookings Prepare and process invoices for event space rentals Maintain administrative records for Capital One Marketing/Community Affairs pop-up events Coordinate administrative logistics for Capital One Hall cross-promotional activities Support newsletter production by gathering content from retailers and partners and/or preparing document
Capital One Park Administrative Support Assist with administrative coordination for game day operations and college events Maintain records and schedules for The Potomac League website updates Process administrative requirements for sponsorship banner coordination
Clerical and Support Functions Prepare memos to retailers advising of events, new stores, management updates, etc. General filing · Invoice coding Open and sort mail Order marketing and event supplies for all property activations and event spaces Prepare conference call minutes, staff meeting minutes, etc. Coordinate administrative aspects of vendor contracts and relationship management Maintain filing systems for multiple property venues and event spaces
Other Duties Prepare conference call minutes, staff meeting minutes, etc. Tasks as assigned by Senior Marketing Manager and Marketing Manager
Marketing Strategy Development & Management Administrative duties to support the marketing and events Update/Coordinate social media promotions and website listings across all campus platforms Prepare contracts for events, displays, shows and sampling including contracts for campus event spaces Assist in securing proper permitting for event schedule including campus events and college tournaments Assist with event implementation and provide operational support for campus seasonal activities Track Certificates of Insurance for marketing vendors and event space rental clients Assist in preparation of retailer memos, flyers and announcements Install property collateral as directed Assist with operational aspects of campus scheduling systems for event space bookings Prepare and process invoices for event space rentals Maintain operational records for Capital One Marketing/Community Affairs pop-up events Coordinate logistics for campus partner cross-promotional activities Support newsletter production by gathering content from retailers and partners Assist with operational coordination for campus seasonal events and college tournaments Maintain records and schedules for campus website updates Process operational requirements for sponsorship coordination Provide operational support for campus scheduling systems
Marketing Strategy Implementation Prepare memos to retailers advising of events, new stores, management updates, etc. General filing · Invoice coding Open and sort mail Order marketing and event supplies for all property activations and event spaces Prepare conference call minutes, staff meeting minutes, etc. Coordinate operational aspects of vendor contracts and relationship management Maintain filing systems for multiple campus venues and event spaces Provide operational support for campus events, tournaments, and seasonal programming Assist with setup, coordination, and breakdown of campus venue events Support integration activities with Capital One Hall, Watermark Hotel, The Perch, and other campus partners
Leadership, Motivation and Development Tasks as assigned by Senior Marketing Manager and Marketing Manager