Retail Assistant ($25.34 - $32.36)

Namz Group•Irvine, CA

33d•$25 - $32•Onsite

About The Position

The Irvine Spectrum Center's Retail Assistant serves as the first impression at the reception desk, managing the daily flow of the property management office. Key duties include providing excellent service to visitors and callers, managing administrative workflows (mail, collecting merchant sales/insurance), coordinating public non-commercial expressive activity (freedom of speech program), overseeing office logistics, supporting the Vice President & General Manager, assisting Specialty Retail, and acting as a main liaison for merchant partners.Key Responsibilities: Greets internal and external customers courteously, fielding walk-ins, phone, or email inquiries and routing as appropriate Cultivates and maintains excellent relationships with tenants and key vendors Serves as administrative assistant to Vice President & General Manager, including calendar and contact management, meeting scheduling, reservations, travel, and special projects as needed Serves as the administrator of management office logistics, including equipment and supply inventory, mail distribution, rent and insurance collection, kitchen, lobby, and conference room organization Inputs and verifies merchant sales into accounting software systems Prepares memos, letters, correspondence, and makes copies Manages and reports on the Center's pedestrian traffic trends Manages Non-Commercial Expressive Activity (Freedom of Speech) Program Processes invoices, billing adjustments, and purchase orders Handles store open/close procedures

Requirements

Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe
Valid California driver's license
Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company's MVR policy, and is part of the essential duties of this position.)

Nice To Haves

Bachelor's degree or equivalent experience
1 - 3 years
Notary Public is desired, but not required

Responsibilities

Greets internal and external customers courteously, fielding walk-ins, phone, or email inquiries and routing as appropriate
Cultivates and maintains excellent relationships with tenants and key vendors
Serves as administrative assistant to Vice President & General Manager, including calendar and contact management, meeting scheduling, reservations, travel, and special projects as needed
Serves as the administrator of management office logistics, including equipment and supply inventory, mail distribution, rent and insurance collection, kitchen, lobby, and conference room organization
Inputs and verifies merchant sales into accounting software systems
Prepares memos, letters, correspondence, and makes copies
Manages and reports on the Center's pedestrian traffic trends
Manages Non-Commercial Expressive Activity (Freedom of Speech) Program
Processes invoices, billing adjustments, and purchase orders
Handles store open/close procedures