Resource Management Department Coordinator (Administrative Support Coordinator II)

CSU Careers•San Diego, CA

4d•Hybrid

About The Position

Are you a highly organized professional who enjoys managing details, supporting complex operations, and keeping an office running smoothly? The Resource Management Department Coordinator plays a vital role in supporting the administrative, financial, and operational needs of the Resource Management department within the Fowler College of Business. This position offers meaningful responsibility, professional autonomy, and the opportunity to work closely with leadership while supporting faculty, staff, and university operations. Key Responsibilities: Provide comprehensive administrative and office support for the Resource Management department, working closely with the Resource Director to meet operational needs. Manage clerical, financial, and data-related tasks, including spreadsheets, reports, budget tracking, and routine financial analysis. Use enterprise systems and tools such as PeopleSoft, OnBase, Oracle, Adaptive, and Microsoft Office to support departmental processes. Prepare correspondence, reports, and documentation, ensuring accuracy, clarity, and compliance with university policies and procedures. Independently manage multiple priorities and projects, applying judgment and problem-solving skills in an environment with evolving needs. Why Join Us? Work within a respected academic college, supporting faculty and leadership in the Fowler College of Business. Enjoy autonomy and trust, with flexibility in how you accomplish your work and opportunities to apply your professional judgment. Build and apply a broad skill set, from financial tracking and data analysis to systems management and high-level communication. Be part of a collaborative university environment that values professionalism, service, and operational excellence. Contribute to a mission-driven institution, supporting education, innovation, and student success. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for telecommuting up to 1 day per week, following a training period during which on-site presence is required. Department Summary The Fowler College of Business (FCB) consists of one school and four academic departments (Charles W. Lamden School of Accountancy, Finance, Management Information Systems, Management, and Marketing), a Dean, an Associate Dean for Academic Affairs, an Associate Dean for Research and Strategic Initiatives, an Assistant Dean for Student Affairs, a College Operations Manager/Director of Resource Management, a Director of Marketing & Communications, a Director for Graduate Programs, a Director for Undergraduate Programs, a Director for the Career Management Center, a Director for Assessment, and a Managing Director for the Wendy Gillespie Center for Advancing Global Business. The Fowler College of Business offers a variety of programs, including an undergraduate and graduate degree in business administration and specialized master’s degree programs. The college also houses several centers: the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence and the Aztec Consulting Center, which are critical for the implementation of its strategic plan. The Fowler College of Business has over 200 full and part-time academic employees and more than 45 clerical and technical employees. FCB is an instructional division of San Diego State University, administered by the Dean. The Dean’s Office is responsible for the creation, implementation, and continued support of the instructional, research, and development processes in the College. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Requirements

Strong verbal and written communication skills, including the ability to draft correspondence and standard reports and thorough knowledge of English grammar, punctuation, and spelling.
Proficiency in Microsoft Office applications, including advanced Excel spreadsheet creation and data manipulation, as well as Word, Visio, and PowerPoint.
Clerical, administrative, and financial experience, including working knowledge of budget policies and procedures
Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections.
Thorough knowledge of university infrastructure, policies, procedures, and office systems, with the ability to independently apply policies where specific guidelines may not exist.
Demonstrated ability to manage multiple priorities and projects independently and be fully functional in all technical aspects of assigned work.
Ability to effectively handle a broad range of interpersonal contacts, including higher-level stakeholders and sensitive or confidential matters.
Experience building and maintaining effective vendor relationships, with a strong focus on customer service and collaboration.

Nice To Haves

Proficiency with PeopleSoft (Temp Faculty Module), OnBase (Academic Transaction Module), Oracle, and Adaptive is preferred.

Responsibilities

Provide comprehensive administrative and office support for the Resource Management department, working closely with the Resource Director to meet operational needs.
Manage clerical, financial, and data-related tasks, including spreadsheets, reports, budget tracking, and routine financial analysis.
Use enterprise systems and tools such as PeopleSoft, OnBase, Oracle, Adaptive, and Microsoft Office to support departmental processes.
Prepare correspondence, reports, and documentation, ensuring accuracy, clarity, and compliance with university policies and procedures.
Independently manage multiple priorities and projects, applying judgment and problem-solving skills in an environment with evolving needs.

Benefits

Generous Time Off : 15 paid holidays, vacation, and sick leave.
Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage : Medical, dental, and vision options at low or no cost.
Education Support : CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

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