Resource & Development Administrative Specialist

Habitat for Humanity of Lee and Hendry Counties•Fort Myers, FL

13h•Onsite

About The Position

The Administrative Specialist provides vital support to Habitat’s Resource & Development department, ensuring smooth daily operations across donor relations, communications, volunteer engagement, and events. This position manages administrative systems, organizes key processes, and ensures accuracy in all documentation to maintain departmental efficiency.

Requirements

High school diploma or equivalent required; associate or bachelor’s degree preferred.
Minimum two years of administrative or office support experience; nonprofit experience a plus.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent attention to detail, organization, and time management.
Strong written and verbal communication skills.
Collaborative, dependable, and mission-driven.
Valid Florida driver’s license and acceptable background check.

Nice To Haves

nonprofit experience a plus.
associate or bachelor’s degree preferred.

Responsibilities

Administrative Support Handle incoming and outgoing communications, including phone calls, emails, and mail.
Process invoices, manage postage accounts, and assist with credit card reconciliations.
Monitor office expenditures and assist in budget preparation.
Maintain organized digital and physical filing systems.
Prepare mail merges, mailing labels, and printed materials for events and campaigns.
Track office supplies and coordinate orders with vendors.
Capture meeting minutes, manage calendars, and assist with departmental projects.
Conduct research and compile data for various projects and reports.
Campaign & Program Support Support donor development, communications, volunteer and event teams with administrative tasks.
Prepare documentation and organize submissions for the Community Contribution Tax Credit Program (CCTCP).
Assist with logistics for campaigns such as Women Build, Annual Appeal, and gated community fundraising initiatives.
Maintain tracking systems and ensure data accuracy across departmental platforms.
Event Support Assist with printing materials, organizing supplies, and providing on-site event support.
Participate in dedications, celebrations, and other Habitat events as needed, including some evenings and weekends.