RESIDENT FINAL ESTIMATES MANAGER - 55007139

State of Florida•Indian River Estates, FL

8d•Onsite

About The Position

This position manages the Final Estimates Office, reviews and establishes that the project quantities are summarized, coordinates cross sections and verifies final quantities. They oversee the processing of the final estimate to ensure the quantities match the Plan Summary Sheets and Estimated Quantities Reports. They assist the project team in the preparation of the final estimate package for each assigned project and ensure that it’s prepared within contract and compliance standards.

Requirements

Knowledge of: Florida Department of Transportation (FDOT) Construction Project Administration Manual (CPAM).
Knowledge of: roadway and asphalt construction
Knowledge of: FDOT standard specifications for roadway and asphalt construction
Skills in: using word processing and spreadsheet programs the processing of construction related
Ability to: Ability to communicate effectively orally and in writing
Ability to: Ability to read and interpret construction plans and contracts
Ability to: Ability to read and interpret roadway and traffic design standards
Ability to: Ability to organize, plan and conduct various meetings
Ability to: Ability to establish and maintain effective working relationships
Ability to: Ability to carry out complex mathematical computations
A High School Diploma or its Equivalent
Two years’ minimum experience in contracts administration or technical or high-level engineering
Two years' experience in a related field can substitute for the High School Diploma or Equivalency

Responsibilities

Manages the Final Estimates Office at Treasure Coast Operations and ensures that all calculations and/or field measurements for pay quantities are complete, mathematically correct and are substantiated by field records (Tally Sheets, Field Books, Plan Dimensions) or other forms of acceptable site records utilizing risk based statistics for all projects in the cost center. Updates contract authority, adds equipment and personnel lists to contracts.
Oversees preparation of the Final Estimate Package for each assigned project and ensures the Final Estimate is prepared in compliance with the Basis of Estimates Manual, Construction Projection Administration Manual, Field Standards for Final Estimates Manual, contract specifications and other related documents.
Performs and oversees on-site field reviews on project sites for all active construction projects to assist project personnel in preparing and obtaining procedurally, correct records and documentation for final pay records.
Interprets plans and specifications, recognizing and correcting design errors and/or omissions, identify, analyze, document and negotiate contract changes and contract claims. Performs technical functions such as: attending training seminars, researching policy, procedures and directives, Design Standards, and Specifications. Review and comment on proposed design and specification changes.
Reviews and establishes that quantities are summarized, area computer outputs and cross sections are verified and coordinate bound. Verifies that the final quantities have been correctly transferred to the final estimate form. Determines that placement of various pay items appear reasonable when correlated with limits of other pay items in the vicinity. Verifies that the final plans reflect the revised pay items.
Utilizes information developed by Project Administrators, oversees processing of monthly and progress project payments to contractors including back checking for quality assurances and problem solving errors and non-payment notices as needed.
Oversees processing of final estimates to update quantities to match the Comp Book, before final estimate package is forwarded to District Construction Final Estimates Office. Oversees offering of final payment and advising contractors of tentative quantities.
Conducts "Kick-Off" meeting to keep staff abreast of pay items and any unique aspects of the upcoming project.
Oversees processing of material certification submittals to District Materials Office upon completion of projects. This includes research into Laboratory Information Management System (LIMS) for missing, incomplete or failing test results.
Performs a complete and comprehensive review for all Supplemental Agreements and Time Extensions for review by higher level staff.