Residency Program Coordinator - Inpatient Psychiatry - Arrowhead Regional Medical Center

Vituity • Colton, CA

2d • $24 - $30 • Onsite

About The Position

Responsible for coordinating the operational and financial aspects of the accredited Emergency Medicine Residency Program at Arrowhead Regional Medical Center.
Responsible for ensuring ACGME accreditation status and remaining in compliance with current requirements.
Continually assess a daily program operations including long range planning, developing projects, analyzing administrative workflow, and maintaining various databases.
Coordinate internal and external program relations.
In collaboration with the Program Leadership administers all facets of the Educational Programs at the site including developing and implementing relevant departmental policies and guidelines.
Acts for and regularly makes decision on behalf of Program Leadership, within prescribed limits of authority.
Assists and supports the Residency Program Assistant Coordinator position, as applicable; ensures timely completion of assigned duties and tasks.
Provides support and meets regularly with the Educational Program Leadership concerning office management issues, activities, and the status of projects.
Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations for improvement.
Keeps current with Accreditation Council for Graduate Medical Education (ACGME) requirements. Interprets and applies ACGME, and hospital policies to support compliance within the Educational Program. Ensure program compliance with various entities.
Assists in creating and implementing educational curriculum, rotation schedule, planning and assessment tools (short and long-term goals), and marketing plans for the Educational Program.
Assists as needed with scheduling of events and meetings to include identifying sponsors, negotiating agreements with vendor sponsors assigned responsibilities, which include lectures, recruitment interviews, orientation, retreats, as well as various meetings and other program-related events. Assists in the preparation for ACGME Self Study, Site Visits and internal/special reviews.
Tracks residents’ licensures and certifications and ensures hospital HR and Vituity Credentialing Department, as applicable are updated in a timely manner.
Reviews and verifies residents’ timecard hours. Notify Program Leadership of any moonlighting hour discrepancies.
In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
Maintains databases with resident and faculty data, including New Innovations and MedHub Residency Management System (RMS).
Verifies trainees’ status and activities as needed.
Assists in completion of the evaluative processes of the trainees, program, faculty, and rotations.
Attends conferences as requested by the Program Leadership.
Ensures approval of all Continuing Medical Education (CME) lectures.
Provides support to residents and fellows. Acts as a liaison between residents and hospital administration when necessary, serving as resource for questions from academic and administrative offices, residents, applicants and/or medical students.
Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Purchases office equipment and supplies as needed.

Requirements

• Associate or Bachelor's degree preferred.
• 2-3 years of experience working with Graduate Medical Education Programs preferred.
• 1-2 years of administrative and project management experience.
• Ability to handle sensitive information with absolute confidentiality.
• Working knowledge of software applications including Microsoft Word, Excel and PowerPoint.

Nice To Haves

• Training Administrators for Graduate Medical Education (TAGME) certification preferred.
• Bachelor’s Degree in Public Health Administration, Business Administration or related field and 3-4 years of experience working with Graduate Medical Education or Physician Residency programs preferred.

Responsibilities

• Coordinating the operational and financial aspects of the accredited Emergency Medicine Residency Program
• Ensuring ACGME accreditation status and remaining in compliance with current requirements
• Assessing daily program operations including long range planning, developing projects, analyzing administrative workflow, and maintaining various databases
• Coordinating internal and external program relations
• Administering all facets of the Educational Programs at the site including developing and implementing relevant departmental policies and guidelines
• Acting for and regularly making decision on behalf of Program Leadership, within prescribed limits of authority
• Assisting and supporting the Residency Program Assistant Coordinator position, as applicable; ensures timely completion of assigned duties and tasks
• Providing support and meeting regularly with the Educational Program Leadership concerning office management issues, activities, and the status of projects
• Identifying and evaluating the methods for improving workflow and cost effectiveness and makes recommendations for improvement
• Keeping current with Accreditation Council for Graduate Medical Education (ACGME) requirements
• Interpreting and applying ACGME, and hospital policies to support compliance within the Educational Program
• Assisting in creating and implementing educational curriculum, rotation schedule, planning and assessment tools (short and long-term goals), and marketing plans for the Educational Program
• Assisting as needed with scheduling of events and meetings to include identifying sponsors, negotiating agreements with vendor sponsors assigned responsibilities, which include lectures, recruitment interviews, orientation, retreats, as well as various meetings and other program-related events
• Assisting in the preparation for ACGME Self Study, Site Visits and internal/special reviews
• Tracking residents’ licensures and certifications and ensures hospital HR and Vituity Credentialing Department, as applicable are updated in a timely manner
• Reviewing and verifying residents’ timecard hours
• Maintaining the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season
• Performing all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals
• Maintaining databases with resident and faculty data, including New Innovations and MedHub Residency Management System (RMS)
• Verifying trainees’ status and activities as needed
• Assisting in completion of the evaluative processes of the trainees, program, faculty, and rotations
• Attending conferences as requested by the Program Leadership
• Ensuring approval of all Continuing Medical Education (CME) lectures
• Providing support to residents and fellows
• Developing, implementing, and overseeing the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems
• Purchasing office equipment and supplies as needed

Benefits

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees