Residency Program Coordinator II

SB Clinical Practice Management•Town of Brookhaven, NY

14d•$29 - $36

About The Position

SUMMARY: The Residency Program Coordinator II is responsible for the operational management of an accredited residency training program.

Requirements

Associate’s degree. In lieu of Associate’s degree, will accept two years (2) years of full-time experience in a residency program or in an academic healthcare setting.
Four (4) years of full-time experience in a residency program or in an academic healthcare setting.
Proficiency in Microsoft Office, Outlook and/or Google app.
Excellent interpersonal and communication (written and oral) skills.

Nice To Haves

Bachelor’s degree.
Understanding of national accreditation and hospital policies.
Experience with new innovations, ERAS and knowledge of ACGME.

Responsibilities

Interpret and apply Accreditation Council for Graduate Medical Education (ACGME), other national accrediting agencies, and hospital policies to support compliance.
Maintain ACGME Accreditation Data System (ADS).
Prepare for and coordinate accreditation Self-Study and Site Visits.
Provide administrative supervision, guidance, and support to residents.
Maintain internal and national resident databases.
Track and ensure trainee compliance with licensing and certifications.
Manage the evaluative processes of the trainees, program, faculty, and rotations.
Coordinate medical student and external resident rotations.
Establish relationships and acts as liaison to internal departments and affiliating hospitals, including Graduate Medical Education (GME) Office and Medical/House Staff Services Department. Maintain ongoing communications with GME Office regarding accreditation requirements for the trainee and program
Manage and coordinate internal reviews of the GME program.
Manage the program’s GME budget, including oversight of trainee travel and education allocations.
Plan and oversee departmental events, including recruitment, orientation, graduation, faculty retreats, and various meetings.
Monitor residents’ duty hours and operative/case experiences via regular review of data reports.
Develop annual Residency Program Brochure and Annual Research Journal.
Coordinate and monitor application information and documents through the Electronic Residency Application System
Coordinate the resident application review process.
Attend monthly GME meetings and Residents Review Committee meetings.
Assist with recruitment process, including: ERAS, scheduling, catering and may include setting up interviews on a virtual format such as Zoom or Teams.
Review monthly budget and expense reports and follow up on discrepancies.
Processes invoicing for program-related expenses.
Participate in annual budgeting meeting to include documentation to justify additional funding.
Prepare requested program surveys.
Schedule trainees for credentialing courses such as PALS, NRP
Collect and maintain credentialing data and records, i.e. rotations, procedure logs, etc.
Work with the GME Office to bring incoming trainees on staff, including collecting necessary documents and information for Human Resources.
Provide accurate, timely trainee information and documentation required for promotion and termination of trainees.
Maintain trainee permanent files.
Serve as point person for trainee communications. Assist GME Office in dissemination of information, policies and communications with trainee.
Coordinate and proctor in-training examinations semi-annually.
Compile and submit reports to ACGME, American Board of Pediatrics, American Academy of Pediatrics, American Association of Medical Colleges, AMA, and other professional organizations as required.
Other duties as assigned by management.