Residency Program Coordinator- Family Medicine

Mountain Area Health Education Center - MAHEC • Asheville, NC

19h • $25 • Onsite

About The Position

The Residency Program Coordinator is responsible for the day-to-day coordination of MAHEC Residency and Fellowship Programs. The Program Coordinator provides knowledge and expertise to support the Program Director and Program Administrator in the management of all resident educational and professional experiences and to program accreditation and sustainability. This role description is a general description of the essential job functions. It is not intended to describe all the duties the Residency Program Coordinator may perform.

Requirements

• COMPUTER Excellent skills in Microsoft Office including Word, Excel, PowerPoint, and database applications required.
• Demonstrates high level of confidentiality and discretion required to manage variety of medical, fiscal and personal information.
• Light - Moderate energy level: Lift and carry 25 - 35 lbs, Push/Pull 50 - 100 lbs (empty bed, stretcher, etc.) Occasional (0 - 33% of Workday)
• Any combination of training and experience equivalent to a bachelor’s degree in office administration, business, healthcare management, education, or other related degree and two years of work experience in a residency program, academic setting, health care organization, or office environment.
• Regular attendance on-site is an essential function of this position.
• Typical business hours are Monday – Friday, 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division); 40 hours per workweek; weekend, holiday, or evening coverage is occasionally required.
• Work hours will need to be flexible in order to respond to special work assignments, or evening activities, as requested by the team leader.

Nice To Haves

• Knowledge or experience with ACGME, ABFM, and other accrediting and regulatory bodies that affect resident education and training is a plus.
• Familiarity with medical anatomy and terminology.

Responsibilities

• Accreditation and Compliance Management Regulatory Adherence: Ensure compliance with ACGME, CODA, and ASHP standards, interpreting and implementing policies to maintain accreditation status.
• Licensure Monitoring: Track and report on licensing requirements with the North Carolina Medical Board and DEA, ensuring timely renewals and compliance.
• Program Administration Scheduling and Curriculum Management: Develop and maintain resident schedules for the academic year, ensuring alignment with curriculum requirements and compliance with duty hour regulations.
• Evaluation Oversight: Manage the resident and faculty evaluation process, ensuring timely completion and adherence to compliance thresholds.
• Training Compliance: Oversee residents' participation in program-specific training courses and ensure completion of follow-up review sessions.
• Educational Support Didactic Coordination: Organize and manage the weekly didactics curriculum, ensuring it meets ACGME requirements and addresses residents' educational needs.
• Simulation Activities: Coordinate procedures and simulation center activities to enhance hands-on learning experiences.
• Procedure Logging: Confirm procedure logger numbers, ensuring resident accreditation compliance.
• Recruitment and Orientation Recruitment Participation: Assist in the annual recruitment season, including application review and interview coordination.
• Orientation Planning: Plan and manage the annual resident orientation, ensuring all necessary information and resources are provided to incoming residents.
• Financial and Administrative Support Reimbursement Processing: Process resident reimbursements in Workday, ensuring timely and accurate payments.
• Onboarding Documentation: Maintain, distribute, and track progress of onboarding and advancement checklists.

Benefits

• full benefits available
• MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level