Residency Program Assistant

Cahaba Medical Care Foundation • Birmingham, AL

38d

About The Position

JOIN OUR GRADUATE MEDICAL EDUCATION (GME) TEAM AS A RESIDENCY PROGRAM ASSISTANT AND PLAY A KEY ROLE IN KEEPING OUR RESIDENCY PROGRAM RUNNING SMOOTHLY. YOU’LL SUPPORT PROGRAM LEADERSHIP, FACULTY, AND RESIDENTS WITH SCHEDULING, EVENTS, CREDENTIALING, AND DAILY OPERATIONS—MAKING A REAL IMPACT ON MEDICAL EDUCATION AND PATIENT CARE. THIS IS A FAST-PACED, COLLABORATIVE ROLE WITH OPPORTUNITIES TO GROW WITHIN THE GME TEAM.

Requirements

• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and problem-solving abilities.
• Proficiency with Microsoft Office, Google Workspace, Zoom, and Adobe.
• Self-starter who can take initiative, follow through, and work independently.
• Flexible, reliable, and eager to contribute to team success.
• Associate Degree in Administrative Assistance, Business Administration, Management, or related field or 2+ years of administrative experience.

Nice To Haves

• Experience supporting multiple team members or a fast-paced office environment is a plus.

Responsibilities

• Manage calendars, meetings, travel, and events for program leadership and faculty.
• Coordinate residency program activities, including didactics, special projects, and supply needs.
• Assist with resident credentialing and scheduling in Athena and CallMyDoc.
• Prepare reports, presentations, and correspondence for internal and external stakeholders.
• Organize and maintain digital files and records for easy access and compliance.
• Support ad hoc projects and department initiatives as assigned.
• Occasionally travel to other sites for meetings or events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees