Residency/Fellowship Program Coordinator II/Sr. - Surgery

UT Health Science Center at Houston • Texas Medical Center-Houston, TX

76d

About The Position

The Department of Surgery is looking for a Residency/Fellowship Program Coordinator to join their team! This role will also administratively support the Program Director and the Associate Program Director. Knowledge and experience with New Innovations, EEDS, SIMPL, Outlook, and Coupa are preferred. What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide.

Requirements

• Excellent computer skills including proficiency in Microsoft Office Suite required.
• Experience with residency management.
• Strong communication skills both written and verbal.
• Excellent attention to detail and skilled multi-tasking ability.
• Demonstrated commitment to follow-through of assigned tasks and projects.
• Exceptional customer service skills.
• Ability to utilize critical thinking skills and judgment in problem-solving.
• Good interpersonal skills and collegiality.
• Ability to work independently and as part of a team.
• Training Administrators of Graduate Medical Education (C-TAGME) preferred.

Responsibilities

• Provides administrative oversight for all residency and fellowship related items, including handling inquiries, sorting correspondence, setting up folders, maintaining residency program files, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
• Ensures compliance with departmental policies and procedures and residency/fellowship program requirements, including submitting duty hour reports to the GME Office and tracking evaluations.
• Manages schedules and resident attendance for all required educational activities, maintains the residency curriculum, and creates and edits departmental residency training manual.
• Oversees all aspects of the resident/fellow interview process including scheduling interview dates and confirming meetings.
• Implements all required modules of the residency management software and provides user training.
• Manages events such as resident lunches, retreats, orientations, and graduation activities.
• Develops and maintains program letters of agreement for all required rotations at outside institutions.
• May be assigned routine budget or financial responsibilities by supervisor.
• Attends and maintains minutes of Residency Committee meetings.
• Coordinates completion of Program Information Form (PIF) for ACGME site review and assists with preparation for site visit.
• Completes required national and Hospital surveys, collates and reports program or trainee data.
• Serves as backup coverage for the Education Team, including Resident and Faculty educational lectures.
• Creates online tutorials to facilitate training on various systems used by faculty, residents, and fellows.
• Manages annual Mock Oral Examinations and In-Service Exams.
• Ensures Board eligibility of trainees through reporting of training activities to accrediting bodies.
• Works directly with the Program Director to migrate residency program requirements to meet new ACGME NAS program and evaluation requirements.
• Performs other duties as assigned.

Benefits

• 100% paid medical premiums for full-time employees.
• Generous time off (holidays, preventative leave day, both vacation and sick time - around 37-38 days per year).
• Longevity Pay (Monthly payments after two years of service).
• Retirement/pension plan.
• Free financial and legal counseling.
• Free mental health counseling services.
• Gym membership discounts and access to wellness programs.
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree