Residency/Fellowship Program Coordinator I- CHI

UT Health Science Center at Houston-posted 4 months ago
Full-time • Entry Level
Texas Medical Center-Houston, TX
Educational Services
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The Residency/Fellowship Program Coordinator is responsible for managing the academic, operational, and financial aspects of a medical residency program. This role supports the development of educational and administrative goals, ensures compliance with institutional and accreditation requirements, and provides strategic guidance on program structure and operations.

  • Provides administrative oversight for all residency and fellowship related items, including handling inquiries, sorting correspondence, setting up folders, maintaining residency program files, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
  • Ensures compliance with departmental policies and procedures and residency/fellowship program requirements, including submitting duty hour reports to the GME Office, collecting and tracking evaluations of residents, faculty, and program, and ensuring compliance regarding house staff moonlighting or other professional activities.
  • Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences. Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training. Creates and edits departmental residency training manual.
  • Oversees all aspects of the resident/fellow recruitment process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments, and ensuring applicant credentials are in compliance with current guidelines.
  • Implements all required modules of the residency management software, including management and reporting of data as well as user training for program faculty and residents/fellows.
  • Develops and maintains program letters of agreement for all required rotations at outside institutions.
  • May be assigned routine budget or financial responsibilities by supervisor.
  • Performs other duties as assigned.
  • High school diploma or equivalent.
  • Three years of related experience required; experience in an academic setting preferred.
  • Excellent computer skills including proficiency in Microsoft Office Suite required.
  • Experience with residency management and physician scheduling software preferred.
  • Strong communication skills both written and verbal; excellent attention to detail, skilled multi-tasking ability, demonstrated commitment to follow-through of assigned tasks and projects, and exceptional customer service skills.
  • Good interpersonal skills and collegiality; ability to work independently and as part of a team.
  • 100% paid medical premiums for full-time employees.
  • Generous time off (holidays, preventative leave day, both vacation and sick time - around 37-38 days per year).
  • Longevity Pay (Monthly payments after two years of service).
  • Retirement/pension plan.
  • Free financial and legal counseling.
  • Free mental health counseling services.
  • Gym membership discounts and access to wellness programs.
  • Other employee discounts including entertainment, car rentals, cell phones, etc.
  • Resources for child and elder care.
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