22296 - Residency Business Admin

Virginia Department of Transportation•Harrisonburg, VA

About The Position

Serve as Business Manager for Residency business functions. Manage and administer daily aspects of financial, procurement, inventory and budget programs. Provide direction, consultation, training, assistance and guidance for area headquarters and other residency staff in residency business functions to ensure the use of best business practices in agency operations. How you will contribute: Budget and Other: Manage residency administrative and physical plant budgets. Assist district fiscal services staff as needed. Financial, Business Practices and Policy Administration: Oversee daily residency accounts payable and accounts receivable transactions ensuring compliance with established guidelines. Monitor financial system identifying errors and making needed corrections. Oversee time entry and leave processes for residency to include overtime pay and compliance. Monitor operational projects for accounts receivables and ensure timely billing. Ensure cash receipts are appropriately documented and submitted to District Fiscal Office. Compile and enter travel reimbursement information for AHQ personnel as necessary. Procurement: Oversee procurement operations residency-wide ensuring compliance with procurement guidelines and policies. Work with residency staff through the procurement process ensuring standardization of procurement across the residency to include the use of mandated sources. Monitor use of SPCC to ensure best use and compliance. Prepare requisitions and purchase orders for material requirements for residency and area headquarters staff.

Requirements

Ability to analyze, research, investigate, reconcile and evaluate data.
Ability to communicate effectively orally and in writing.
Ability to interpret and apply policies and procedures.
Ability to lead projects and teams.
Ability to plan, organize and set priorities with minimum supervision.
Ability to supervise and direct the work of others and provide technical training.
Knowledge of general accounting and auditing principles, procurement procedures, inventory management controls and budget administration.
Skill in the use of computers and software applications to include automated financial systems.
Demonstrated ability to communicate effectively orally and in writing.
Experience supervising and directing the work of others.
Knowledge of accounting, auditing procedures, inventory management and budget administration.
Skill in the use of computers and software applications to included automated financial systems.
Valid driver's license.

Nice To Haves

A combination of training, experience, or education in Accounting, Business Administration or related field desired.

Responsibilities

Manage residency administrative and physical plant budgets.
Assist district fiscal services staff as needed.
Oversee daily residency accounts payable and accounts receivable transactions ensuring compliance with established guidelines.
Monitor financial system identifying errors and making needed corrections.
Oversee time entry and leave processes for residency to include overtime pay and compliance.
Monitor operational projects for accounts receivables and ensure timely billing.
Ensure cash receipts are appropriately documented and submitted to District Fiscal Office.
Compile and enter travel reimbursement information for AHQ personnel as necessary.
Oversee procurement operations residency-wide ensuring compliance with procurement guidelines and policies.
Work with residency staff through the procurement process ensuring standardization of procurement across the residency to include the use of mandated sources.
Monitor use of SPCC to ensure best use and compliance.
Prepare requisitions and purchase orders for material requirements for residency and area headquarters staff.