Residency Administrator - Pediatrics

University of Kansas Medical Center • Wichita, KS

6d • $28 - $38 • Onsite

About The Position

This position is responsible for coordination and centralized support of the Pediatric Residency Program. Responsibilities include scheduling, recruitment, accreditation compliance, examinations, evaluations, and coordination of resident educational activities in collaboration with residency program leadership. A cover letter and resume are required to be considered for this position.

Requirements

• High School Diploma or GED
• 3 years of administrative experience
• Communication
• Organization
• Attention to detail
• Project coordination
• Time management
• Multitasking
• Problem solving
• Proficiency with Microsoft Office
• Resume
• Cover Letter

Nice To Haves

• Bachelor’s degree in education, business, healthcare administration, or related field
• Experience in graduate medical education, academic administration, or healthcare settings

Responsibilities

• Assist in coordinating, communicating and updating the master rotation schedule for pediatric residents
• Coordinate electives, away rotations, and individualized learning experiences with residents and faculty
• Coordinate onboarding requirements with affiliated hospitals and training sites
• Schedule required resident training and certifications (e.g., NRP, PFCCS, standardized patient encounters)
• Organize weekly didactics, case conferences, and other training as needed and/or required
• Assist in coordinating residency program events including graduation, retreats, and team-building activities
• Respond to requests for residency verification and program information
• Assist the Program Director in maintaining compliance and updated program information across all platforms
• Maintain resident training records and documentation required for accreditation and certification
• Track resident duty hours, conference attendance, and completion of required training
• Prepare reports and documentation for program evaluation, accreditation reviews, and institutional reporting
• Assist with residency recruitment including communication and all interview logistics during recruitment season
• Assist with coordination of orientation and onboarding activities for new residents
• Coordinate resident evaluations and rotation feedback
• Coordinate In-Training Examinations including scheduling, proctoring, and distribution of results
• Update and maintain residency information on the department website
• Provide administrative support to the Residency Program Director, leadership team, faculty and department as needed
• Attend department and education meetings as requested
• Participate in professional development and residency administrator training opportunities

Benefits

• Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.
• Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available.
• Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.
• One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.
• A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees