Research Study Activation Coordinator

American Oncology Network•Urbana, IL

4d•$57,699 - $107,141•Remote

About The Position

The Research Study Activation Coordinator is responsible for facilitating the activation of clinical research studies within a healthcare research network setting. This role ensures that all administrative, regulatory, and operational tasks are completed efficiently to initiate clinical trials in compliance with institutional policies, sponsor requirements, and regulatory standards. The coordinator serves as a liaison between site network, study sponsors, investigators, and internal teams, ensuring seamless study start-up processes Demonstrates working knowledge of all facets of role, relevant regulations, and organizational and departmental policies and procedures. Performs other duties and projects as assigned. Performs all duties in accordance with regulatory requirements and organizational policies and procedures.

Requirements

High school education required
Bachelor’s degree in life sciences, healthcare, or a related field
Minimum 2-3 years of experience in clinical research or a related field
Strong knowledge of clinical trial processes, IRB requirements, and regulatory guidelines
Excellent organizational and multitasking skills with a high level of attention to detail.
Effective communication and interpersonal skills to collaborate with diverse stakeholders.
Proficiency in research management systems and Microsoft Office Suite.
Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills.
Must be detailed oriented with the ability to exercise independent judgment.
Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness.
Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.
Good command of the English language.
Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.
Strong customer focus.
Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations.
Effectively manages own time, conflicting priorities, self, stress, and professional development.
Self-motivated and self-starter with ability work independently with limited supervision.
Ability to work remotely effectively as required.
Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.
Proficiency in MS Office Word, Excel, Power Point, and Outlook required.

Nice To Haves

Certification in clinical research (e.g., CCRP, CCRC, or equivalent) preferred
Second language is an asset but not required
Prior experience with electronic medical records (EMR) is preferred
Prior experience with clinical trial data entry systems (EDC) preferred
Prior Clinical Trial Management Systems (CTMS) preferred.

Responsibilities

Management and Oversight of Study Start-up Activities for Multi-Research Site Network Effectively manage all tasks related to study feasibility, site readiness, and initiation of clinical trials.
Coordinate timely and accurate submission of study-related documents with site and regulatory colleagues.
Maintain strict adherence to Good Clinical Practice (GCP), FDA regulations, and other relevant guidelines during study activation.
Act as the central point of contact for sponsors, investigators, and internal teams, ensuring effective communication and collaboration throughout the activation process.
Provide clear, timely updates on the status of study activation activities to all stakeholders.
Provide Contract and Budget Coordination Facilitate contract negotiations and budget finalizations in collaboration with legal and financial teams.
Monitor budget approvals and milestone tracking to ensure alignment with project objectives.
Facilitate and Implement Process Improvement Identify and implement opportunities for improving study activation workflows and reducing inefficiencies.
Maintain accurate and comprehensive documentation of all activities in compliance with institutional policies and regulatory requirements.
Deliver training sessions to research staff on protocol requirements, regulatory standards, and activation processes.
Support team members in developing expertise in clinical trial activation tasks.