UNIV - Research Finance Budget Specialist - Hollings Cancer Center

MUSC (Med. Univ of South Carolina) • Charleston, SC

67d

About The Position

The Hollings Cancer Center (HCC) Budget Specialist is a critical position to the Clinical Trials Office (CTO).

Summary:

This position works closely with the CTO clinical operation and regulatory units and other University offices such as the Office of Research Sponsored Programs (ORSP). This person is responsible for pre-award research grant activities (both federal and non-federal) for trials managed within the HCC CTO and oversee the submission and execution of contracts within Cayuse, development and negotiation of study budget, and overall study award maintenance as new study amendments occur.

Requirements

• A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending.
• A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.
• Computer literacy.

Responsibilities

• Budget Development: Oversee the budget process for all new trials conducted through the HCC Clinical Trials Office (CTO). Works closely with are approved third party entity to receive the prospective reimbursement analysis (PRA) information. Utilize PRA information to develop the study calendar and budget. Works with MUSC Principal Investigator (PI), CTO, and MUSC ancillary services to ensure all costs associated with the trials are incorporated into the study budgets. Has knowledge on how to review complex research protocols, extracting all pertinent information that translates to budget items. Reviews information from the HCC Resource Allocation and Feasibility Team (RAFT) and works with study coordinators to identify any financial feasibility issues that would preclude HCC from participating in a trial. Develops working relationship with HCC PI's for reviewing PRA and study budget/contract content and obtaining PI approvals. Negotiates budget contracts with sponsors when all costs are not covered and determines whether a study is financially viable based on the outcome. Develops complex budgets ensuring all personnel pieces are accounted for, all patient care services are appropriately billed, all indirect costs (IDCs) are accounted for, start-up costs are accounted for, and CTO services are appropriately budgeted for based on the fee schedule approved by Grants and Contracts Accounting. To promote research billing compliance, ensures study contract, budget, study calendar is created in harmony with the PRA. Tracks the status of the budget review and negotiation and ensures proper timing of budget activities to promote timely study activation. Reports budget milestones within the clinical trials management system (CTMS) and keeps stakeholders such as the sponsor, PI, study team abreast of current statuses. Ensure proper filing and organization of budget documents and correspondence per CTO policies.
• Study Calendar Development: Has working knowledge on how the calendars play a role in billing compliance and demonstrates understanding in the matching and translation of study procedures outlined in a protocol and PRA and selection of procedures within the calendar. This position will utilize the coverage analysis documents provided by the approved third party entity to build electronic study calendars. They will be responsible for assisting with translating initial study documents into (SPARCRequest) calendar structure, adding the correct CPT coded services, to study calendars. Additionally, this position will record appropriate payer determinations and protocol notes in the study calendar. Ensure appropriate service requests are submitted. Notify designated service providers of calendar build for initial study reviews.
• Contract Management: Works closely with ORSP in adhering to University policies and procedures for research contract review. May also work with MUSC legal should any service agreements be entered. Has working knowledge of Cayuse to properly create and submit new studies and contract amendments for review. Develops internal budget per MUSC policy and guidance and ensures that the internal budget matches other study documents such as the PRA, negotiated sponsor budget template and consent. Tracks the status of the contract review and ensure proper timing of submission and processing for promoting timely study activation. Reports contract milestones within the clinical trials management system (CTMS) and keeps stakeholders such as the sponsor, PI, study team abreast of current statuses. Ensure proper filing and organization of contract documents and correspondence per CTO policies.
• Continuing Education, Reporting and Additional Duties: Participates in CTO pending projects meetings. Participates in DFG meetings as needed to provide updates directly to DFG investigators. From time to time, special projects or workgroups may be established to promote process improvement or assist with strategic planning. Will be expected to participate in CTO staff meetings, OCR meetings and other continuing education.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees