Research Coordinator 3 (Temporary)

University of Washington Medical Center

About The Position

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 330 full-time faculty members, 460 courtesy faculty members, and over 350 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $67 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development. Psychiatry is the third largest department in the School of Medicine and the largest non-divisioned department. The overall annual operations funding from all sources is over $130 million. The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for a Full-Time, Temporary Research Coordinator 3. In support of the U.S. Centers for Disease Control’s “Urban Indian Organization Overdose Prevention Pilot Program” (UIO), Safe States, the National Network of Public Health Institutes (NNPHI), the National Council of Urban Indian Health (NCUIH), and the University of Washington are partnering to support tribal communities to increase the capacity of urban Indian organizations to prevent and respond to opioid overdose through improving data collection and increasing implementation of evidence-based prevention strategies grounded in cultural knowledge and traditions. In this project, Safe States, NCUIH, NNPHI, UW, and CDC will collaborate to support overdose prevention efforts via award of pilot grants and provision of technical assistance to urban Indian organizations within regions experiencing a high level of overdose. The research coordinator (RC) works under the general direction of the project lead and assists senior team members in implementing a variety of project activities, specifically providing logistical, technical and social media/communications and coordination support. The RC tasks include organization and coordination of team materials and meetings, grant applications, publications, dissemination efforts, general administration, plus support for communication efforts to external partners and project contacts. The RC may also support in producing project deliverables—literature reviews, manuscripts, reports, manuals and trainings, web resources, communication materials, and data catalogues. The RC may also assist with the development of and provide support for in-person or virtual community meetings, listening sessions, conference presentations, workshops, and webinars. There are up to 8 urban Indian organization grantees, representing a wide range of social and cultural environments (e.g., northwest vs. plains vs. southwest) that require cultural humility, understanding, and flexibility. The frequent telephone/video, and e-mail and occasionally in-person contacts with American Indian / Alaska Native communities require extraordinary tact and cultural sensitivity. This also applies to regular communication with CDC, Safe States, NNPHI, and NCUIH partners, and institutional partners. The position (Payroll Title: Pro Staff Temp Position (E S)) expands the capacity of the Center for the Study of Health and Risk Behaviors to bridge the often wide gap—real and perceived—between urban Indian communities and academia/government agencies, especially with respect to health research. By building mutually trusting relationships between community and academia/agencies, both sides will be able to address health disparities to the mutual benefit of community well-being and researchers.

Requirements

Bachelor’s degree in a related field and four years of relevant experience.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Nice To Haves

Master's degree in a related field (practicum experience in graduate school may be counted as work experience).
One year experience working with Indigenous populations.
Knowledge and experience interfacing with large data systems.
Ability to conduct one-on-one interviews and facilitate focus groups.
Ability to collect and analyze quantitative and qualitative data.
Knowledge and prior experience with human subjects institutional review process.
Training and/or knowledge in ethical conduct of research with human subjects.
Strong writing skills and a demonstrated ability to write protocols, manuals, training guides, or conference planning modules.
Familiarity or experience with website management.
Familiarity or experience with conducting virtual meetings or conferences.
Ability to work as a collaborative, cooperative, and congenial member of a close-knit scholarly and administrative team, as well as work independently.
Additionally, the ideal candidate will have familiarity with project management tools and/or software packages, e.g., MS Project, Smartsheet, etc.
Familiarity with social media communications design and concepts.
Knowledge and prior experience with the federal, state, tribal, or foundation grant process.

Responsibilities

Assist and support data entry for Technical Assistance data system and provide TA to one UIO site (30%).
Develop and write project protocols, scripts, surveys for data collection, IRB applications, grant applications, conference submissions, scientific and grey literature reviews and manuscript/publication creation (20%).
Support preparation of final reports for each project (20%).
Plan, recruit for, manage, and facilitate partner meetings, including training, technical assistance, and site visits for tribal recipients and Urban Indian Organizations (20%).
Coordination of evaluation and communication activities (10%).
Support data entry for the technical assistance tracking system.
Plan and implement in-person meetings and online check-in calls.
Support coordination for cultural needs for site visits, in-person meetings, and training.
Support coordination of gifts and special guest speakers for welcomes, prayers, and closings.
Support coordination with tribal and urban Indian project sites to ensure team and meeting is respectful of cultural norms and community expectations.
Support communications and dissemination with sites and other partners of project deliverables, resources, and other materials.
Provide TA to 1 UIO site.
Support development of TA scripts, reports, trainings, technical assistance manuals, models, literature review, IRB approval.
Coordinate and arrange virtual interviews and other meetings.
Update and maintain communications.
Literature review, data collection, management, and analysis.
Supervise student assistants, who will be making website changes, conducting data entry, making phone calls, conducting literature searches, and assisting with meeting preparations.